Junior Project Admin

CT SMART HOME PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction and design firm in Singapore is seeking a Construction Project Admin to manage documentation, provide purchasing support, and assist with daily project reporting. The ideal candidate will have a diploma or degree in a related field and experience in project coordination. Strong organizational and communication skills are essential. Join our dynamic team to make a significant impact on our projects.

Qualifications

• Prior experience in project coordination or administrative roles.
• Knowledge of interior design concepts and construction processes.
• Strong understanding of materials, workflow, and industry practices.

Responsibilities

• Collect, check, and file Daily Site Logs from Site Supervisors.
• Inform Project Manager of any missing or incomplete logs.
• Organize project photos by date and location.
• Prepare meeting agendas and take minutes.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking

Education

Diploma or Degree in Construction, Interior Design, Architecture, or a related field

Job description

About the Role

We are looking for a responsible and organized Construction Project Admin to help our construction team with documentation, purchasing support, and daily reporting.

Key Responsibilities

1. Project Documentation & Reporting

• Collect, check, and file all Daily Site Logs from Site Supervisors.
• Inform the Project Manager if any logs are missing or incomplete.
• Organize all project photos and label them by date and location.
• Prepare meeting agendas, take minutes, and share action items after meetings.

2. Financial & Procurement Support

• Check Material Request Forms (MRFs) to ensure they are complete before sending to Procurement.
• Help track invoices and delivery notes for the PO–DN–Invoice matching process.
• Update and maintain the Rework Form log, ensuring all costs and details are recorded.

Qualifications

• Diploma or Degree in Construction, Interior Design, Architecture, or a related field.
• Prior experience in project coordination or administrative roles within the construction/interior design industry.
• Knowledge of interior design concepts and construction processes is preferably.
• Strong understanding of materials, workflow, and industry practices.
• Solid problem-solving skills to support site-related challenges.
• Ability to work independently, take initiative, and manage deadlines effectively.
• Excellent organizational, communication, and multitasking skills.

If you are a motivated professional who enjoys contributing to construction and design projects, we welcome you to apply and be part of our dynamic team.