Junior Personal Assistant / Admin Assistant

Cultivar Staffing & Search; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A staffing and search agency in Singapore is looking for a Junior Personal Assistant to manage calendars, organize meetings, and assist with travel arrangements. The ideal candidate should have at least an A-Level, be proficient in English and Mandarin, and possess strong organizational skills. This role involves supporting the Chairman and requires attention to detail and the ability to work independently.

Qualifications

• Strong work ethics and commitment to client confidentiality.
• Ability to work independently and self-initiate tasks.
• Excellent organization skills and attention to detail.
• Ability to learn quickly and maintain a positive attitude.
• Strong sense of urgency to complete tasks accurately and on time.

Responsibilities

• Manage calendar and coordinate schedules.
• Organize meetings and assist with agenda preparation.
• Assist in travel arrangements and appointments.
• Manage business expenses, invoices, and reimbursements.
• Prepare documents and presentations.

Skills

Calendar management

Proficient in English

Proficient in Mandarin

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Adobe Acrobat

Education

Full GCE A-Level Cert, Diploma or Degree

Job description

Junior Personal Assistant / Admin Assistant

Overview

Job Description:

Duties & Responsibilities:

• Calendar management and coordination
• Organizing meetings and assisting with agenda
• Assisting with travel arrangements, reservations and appointments as needed
• Manage business expenses, personal invoices, bill payments and reimbursements
• Assist in preparing documents and presentations
• General office work including running errands, scheduling, bookings etc to support the needs of Chairman / reporting manager for the intent of the business
• Other logistics & administrative support as required

Responsibilities

• Calendar management and coordination
• Organizing meetings and assisting with agenda
• Assisting with travel arrangements, reservations and appointments as needed
• Manage business expenses, personal invoices, bill payments and reimbursements
• Assist in preparing documents and presentations
• General office work including running errands, scheduling, bookings etc to support the needs of Chairman /reporting manager for the intent of the business
• Other logistics & administrative support as required

Qualifications

• Minimally a full GCE A-Level Cert, Diploma or Degree
• Proficient in English & Mandarin with fluent communication skills
• Proficient in using Microsoft programmes such as Excel, Word, PowerPoint and Adobe Acrobat

Qualities

• Uphold strong work ethics (keep all clients data P&C)
• Self-initiated and able to work independently
• Good organisation skills with keen eye for details
• Fast learner with a positive learning attitude
• Strong sense of urgency to complete tasks with accuracy within a stipulated timeframe

*Interested candidates are invited to send in your Resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

EA Personnel: R2199602
Cultivar Asia Pte Ltd (MOM EA License: 19C8782)