Junior Operations Executive

Peninsula; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading trading company in Singapore is seeking an Operations Coordinator to manage vessel schedules and coordinate logistics. The ideal candidate will thrive in a dynamic environment, possess strong negotiation skills, and work collaboratively with various stakeholders. A business-level proficiency in English and Chinese is essential. This role offers a competitive salary and opportunities for professional growth.

Qualifications

• Must possess business-level proficiency in English and Chinese.
• High computer literacy and proficiency in MS Office and CRM systems.
• Excellent communication and negotiation skills required.

Responsibilities

• Coordinate with shipping agents and suppliers for operational aspects.
• Check post-trade deals for accuracy.
• Proactively obtain relevant documentation.
• Update trading application for all operations.
• Coordinate loading operations.

Skills

Business level of English/Chinese language

High level of computer literacy

Excellent verbal and written communication skills

Effective negotiation skills

Attention to detail

High level of commercial acumen

Ability to work collaboratively

Self-motivated

Tools

MS Office package

CRM systems

Job description

Department: Supply & Trading

Location: Singapore

Description

You will be responsible for Operations related duties for Peninsula’s Singapore office, daily scopes including the continuous monitoring of vessels eta changes, terminals/cargo sales, purchases, and barge logistics. Close coordination with various parties like shipping agencies, suppliers, customers, terminals, and inspections companies to support the whole chain of supply and full responsibility for all post-trade activities.

You need to be well-organised, meticulous, proactive, and possess excellent communication skills throughout the complete operations process.

MAIN RESPONSIBILITIES

• Closely coordinating with counterparties including shipping agents, suppliers, ex-wharf providers, customers, surveyors, and traders for all operational aspects.
• Checking all Post-trade deals/confirmations to ensure all details are correct as per fixtures.
• Proactively chase for vessels ETA, Cargo docs, invoices, and other relevant documentation from all parties involved in the operation.
• Providing timely updates of vessels to be supplied to all parties involved.
• Advising of port dues, calling costs and other related costs at the point of quoting, and following through to ensure correct invoicing.
• Ensuring Bunker Delivery Notes, invoices, and other relevant documentation is promptly actioned, checked and verified.
• Coordinating ex-wharf/loading operations.
• Supporting local and worldwide traders within the company.
• Ensure accuracy and timely updates in the trading application (PTA) for all operations.
• Adhere to all procedures/processes & policies regarding usage of Company information systems, including CRM, trips, trading platform, expenses and leads.
• Problem solving and being dynamic to an intricate supply schedule, where uncontrollable variables impact barge and vessel schedule.
• Closely coordinating with all other departments; fleet management & shipping ops for daily operations, Finance teams, system teams, etc.
• Proactively work on a good relationship both external and internal.
• Staying current with all relevant industry news

SKILLS, KNOWLEDGE & EXPERIENCE

• Business level of English/Chinese language essential
• High level of computer literacy including proficiency of MS Office package and able to work with CRM systems
• Confident individual with excellent verbal and written communication skills
• Persuasive and influential by nature, a highly effective negotiator able to ‘think on your feet’
• Attention to detail and able to listen and respond effectively to supplier/customer queries, solve problems
• High level of commercial acumen, able to think analytically and strategically and understand the wider business context
• Able to work collaboratively as part of a team and towards shared goals but equally able to work independently with a minimal level of supervision
• Ambitious, self‑motivated, and demonstrating a willingness to continually develop own knowledge and skills