Junior Operations Executive

Peninsula; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading company in supply and trading in Singapore is seeking an Operations Specialist to manage vessel operations and logistics. The role involves coordination with various stakeholders, ensuring timely updates on operations, and maintaining documentation accuracy. Proficiency in English and Chinese, along with strong negotiation skills, is essential for success in this dynamic environment. This position offers the opportunity to develop a career in a fast-paced industry.

Qualifications

• Business level of English and/or Chinese essential.
• High level of computer literacy is required.
• Excellent verbal and written communication skills.
• Ability to think on your feet and negotiate effectively.
• Attention to detail and problem-solving skills.
• Commercial acumen with analytical thinking.
• Ability to work independently and collaboratively.
• Self-motivated with a desire for continuous development.

Responsibilities

• Coordinate with shipping agents, suppliers, and customers.
• Check all post-trade deals for accuracy.
• Proactively chase for vessels ETA and documentation.
• Provide timely updates to all involved parties.
• Advise on port dues and related costs.
• Ensure proper actioning of delivery notes and invoices.
• Support traders in local and worldwide operations.
• Maintain accuracy in the trading application.
• Adhere to procedures regarding company information systems.
• Solve problems dynamically as they arise in operations.
• Work closely with fleet management and finance teams.
• Build and maintain good relationships internally and externally.
• Stay current with industry news.

Skills

English language proficiency

Chinese language proficiency

MS Office proficiency

CRM systems familiarity

Negotiation skills

Problem-solving abilities

Commercial acumen

Team collaboration

Self-motivation

Job description

Department: Supply & Trading

Location: Singapore

Description

You will be responsible for Operations related duties for Peninsula’s Singapore office, daily scopes including the continuous monitoring of vessels eta changes, terminals/cargo sales, purchases, and barge logistics. Close coordination with various parties like shipping agencies, suppliers, customers, terminals, and inspections companies to support the whole chain of supply and full responsibility for all post-trade activities.

You need to be well-organised, meticulous, proactive, and possess excellent communication skills throughout the complete operations process.

MAIN RESPONSIBILITIES

• Closely coordinating with counterparties including shipping agents, suppliers, ex-wharf providers, customers, surveyors, and traders for all operational aspects.
• Checking all Post-trade deals/confirmations to ensure all details are correct as per fixtures.
• Proactively chase for vessels ETA, Cargo docs, invoices, and other relevant documentation from all parties involved in the operation.
• Providing timely updates of vessels to be supplied to all parties involved.
• Advising of port dues, calling costs and other related costs at the point of quoting, and following through to ensure correct invoicing.
• Ensuring Bunker Delivery Notes, invoices, and other relevant documentation is promptly actioned, checked and verified.
• Coordinating ex-wharf/loading operations.
• Supporting local and worldwide traders within the company.
• Ensure accuracy and timely updates in the trading application (PTA) for all operations.
• Adhere to all procedures/processes & policies regarding usage of Company information systems, including CRM, trips, trading platform, expenses and leads.
• Problem solving and being dynamic to an intricate supply schedule, where uncontrollable variables impact barge and vessel schedule.
• Closely coordinating with all other departments; fleet management & shipping ops for daily operations, Finance teams, system teams, etc.
• Proactively work on a good relationship both external and internal.
• Staying current with all relevant industry news

SKILLS, KNOWLEDGE & EXPERIENCE

• Business level of English/Chinese language essential
• High level of computer literacy including proficiency of MS Office package and able to work with CRM systems
• Confident individual with excellent verbal and written communication skills
• Persuasive and influential by nature, a highly effective negotiator able to ‘think on your feet’
• Attention to detail and able to listen and respond effectively to supplier/customer queries, solve problems
• High level of commercial acumen, able to think analytically and strategically and understand the wider business context
• Able to work collaboratively as part of a team and towards shared goals but equally able to work independently with a minimal level of supervision
• Ambitious, self‑motivated, and demonstrating a willingness to continually develop own knowledge and skills