Junior Operations

Peninsula; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading trading company in Singapore seeks an Operations professional responsible for overseeing logistics, including monitoring vessel schedules, coordinating with suppliers and clients, and ensuring accurate documentation. Ideal candidates should excel in communication, problem-solving, and team collaboration, with a strong command of English and Chinese. The role requires attention to detail and the ability to negotiate effectively, supporting the company's operational efficiency.

Qualifications

• Business level of English/Chinese language essential.
• High level of computer literacy including proficiency with MS Office and CRM systems.
• Able to negotiate effectively and think on your feet.

Responsibilities

• Coordinate with shipping agents, suppliers, and customers for all operational aspects.
• Check all post-trade deals/confirmations ensure accuracy.
• Proactively chase for vessel ETA and cargo documentation.

Skills

Excellent communication skills

Proactive problem solving

High level of commercial acumen

Attention to detail

Ability to work independently

Ability to work within a team

Negotiation skills

Computer literacy (MS Office, CRM systems)

Job description

Department: Supply & Trading

Location: Singapore

Description

You will be responsible for Operations related duties for Peninsula’s Singapore office, daily scopes including the continuous monitoring of vessels eta changes, terminals/cargo sales, purchases, and barge logistics. Close coordination with various parties like shipping agencies, suppliers, customers, terminals, and inspections companies to support the whole chain of supply and full responsibility for all post-trade activities.

You need to be well-organised, meticulous, proactive, and possess excellent communication skills throughout the complete operations process.

Main Responsibilities

• Closely coordinating with counterparties including shipping agents, suppliers, ex-wharf providers, customers, surveyors, and traders for all operational aspects.
• Checking all Post-trade deals/confirmations to ensure all details are correct as per fixtures.
• Proactively chase for vessels ETA, Cargo docs, invoices, and other relevant documentation from all parties involved in the operation.
• Providing timely updates of vessels to be supplied to all parties involved.
• Advising of port dues, calling costs and other related costs at the point of quoting, and following through to ensure correct invoicing.
• Ensuring Bunker Delivery Notes, invoices, and other relevant documentation is promptly actioned, checked and verified.
• Coordinating ex-wharf/loading operations.
• Supporting local and worldwide traders within the company.
• Ensure accuracy and timely updates in the trading application (PTA) for all operations.
• Adhere to all procedures/processes & policies regarding usage of Company information systems, including CRM, trips, trading platform, expenses and leads.
• Problem solving and being dynamic to an intricate supply schedule, where uncontrollable variables impact barge and vessel schedule.
• Closely coordinating with all other departments; fleet management & shipping ops for daily operations, Finance teams, system teams, etc.
• Proactively work on a good relationship both external and internal.
• Staying current with all relevant industry news

Benefits

• Business level of English/Chinese language essential
• High level of computer literacy including proficiency of MS Office package and able to work with CRM systems
• Confident individual with excellent verbal and written communication skills
• Persuasive and influential by nature, a highly effective negotiator able to ‘think on your feet’
• Attention to detail and able to listen and respond effectively to supplier/customer queries, solve problems
• High level of commercial acumen, able to think analytically and strategically and understand the wider business context
• Able to work collaboratively as part of a team and towards shared goals but equally able to work independently with a minimal level of supervision
• Ambitious, self-motivated, and demonstrating a willingness to continually develop own knowledge and skills