Junior Administrative Assistant (Import Verification Program)

KSO SUCOFINDO - SURVEYOR INDONESIA (Singapore Branch); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A trusted inspection and verification company is seeking a Junior Administrative Assistant in Singapore. The role entails supporting the Import Verification Program, coordinating with exporters, managing documents, and assisting in various administrative tasks. Suitable candidates will possess strong communication skills and a relevant educational background. Competitive salary offered.

Qualifications

• Good knowledge of filing and document management.
• Prior administrative experience preferred but fresh graduates are welcome.

Responsibilities

• Receive and process Verification Orders (VO).
• Prepare and send Requests for Information (RFI) to exporters.
• Review and organize supporting documents.
• Schedule inspections and monitor progress.
• Maintain organized filing and documentation.

Skills

Filing and document management

Communication skills in English

Microsoft Office proficiency

Organizational skills

Understanding of import/export processes

Education

ITE Certificate in Administration, Business, or related field

Diploma in a relevant field

Job description

Job Description

We are seeking a Junior Administrative Assistant to support our Import Verification Program (VPTI) operations in Singapore. The selected candidate will be responsible for handling verification documents, coordinating with exporters, and assisting in communication between our Singapore branch and the Head Office in Indonesia.

Responsibilities

• Receive and process Verification Orders (VO) from Head Office (Jakarta).
• Prepare and send Requests for Information (RFI) to exporters according to company procedures.
• Review and organize supporting documents such as invoices, packing lists, and inspection reports.
• Schedule inspections and assist in monitoring progress.
• Upload and submit inspection reports (HPL) accurately and on time.
• Maintain organized filing and documentation of all verification activities.
• Communicate effectively with exporters, internal teams, and Head Office.
• Perform other administrative or operational tasks as assigned by the Manager.

Job Requirements

Education Qualification

• Minimum ITE Certificate in Administration, Business, or related field
• Diploma in a relevant field will be an added advantage

Experience

• Some prior administrative experience preferred (fresh graduates are welcome)

Skills

• Good knowledge of filing and document management
• Basic understanding of import/export or logistics processes is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong written and spoken communication skills in English
• Organized, detail-oriented, and able to work well in a small team environment

Languages

• English (required)
• Bahasa Indonesia (advantageous, for communication with Head Office)

💰 Salary Range

SGD $1,900 – $2,100 per month (depending on experience)

🌏 Company Overview

KSO Sucofindo – Surveyor Indonesia is a trusted inspection and verification company with operations across multiple countries. Our Singapore branch, located at Alexandra Road, supports export and import verification activities under the Import Verification Program (VPTI). We provide a professional and supportive working environment.

✅ Other Information

• Work location: Alexandra Road, Singapore
• Reporting to: Operations / Representative Office Manager
• Working days: 5 days per week (Mon–Fri)
• Fair hiring practices: This position is open to Singapore Citizens and Permanent Residents

📝 Short Job Description

Assist in daily administrative and documentation tasks under the Import Verification Program. Coordinate with exporters and Head Office, manage reports and records, and support general office operations.