Junior Admin Support/Admin Coordinator

Innoflex; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading firm in Singapore is seeking an Administrative Coordinator to provide vital administrative support, coordinate schedules, and assist with customer inquiries. The ideal candidate will have strong organizational skills and excellent communication abilities, working in a junior/mid-level role full-time. Join us to help ensure smooth operations and high service levels within the team.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to multitask and manage a variety of tasks.
• Excellent communication and interpersonal skills.

Responsibilities

• Perform general administrative tasks for smooth operation.
• Liaise with various stakeholders to schedule ACMV efficiently.
• Collaborate on purchase requisitions for materials and services.
• Assist in addressing customer inquiries and feedback.
• Prepare detailed and accurate quotations for customers.
• Perform data entry tasks for servicing records.
• Monitor and manage project contracts for compliance.
• Undertake ad-hoc responsibilities as assigned.

Job description

Overview

Job Title: Administrative Coordinator
Reporting to: Business Development Manager
Job Type: Full-time / 5.25 (Alternate Sat will be working from home)
Level: Junior/Mid-Level

Key Responsibilities

1. Administrative Support: Perform general administrative tasks to ensure the smooth operation of the department. Maintain organized and accurate filing systems for documentation, correspondence, and reports.
2. Scheduling and Coordination: Liaise with customers, subcontractors (Sub-Con), main contractors (Main-Con), and internal stakeholders to schedule ACMV efficiently. Ensure clear communication and timely updates on servicing schedules to all parties involved.
3. Operations Support: Collaborate with department head to process and follow up on purchase requisitions for materials and services. Ensure that purchase orders align with project requirements and timelines.
4. Customer Service: Assist in addressing customer inquiries, providing accurate information and solutions. Handle and follow up on customer feedback to ensure a high level of service satisfaction.
5. Quotation Preparation: Prepare detailed and accurate quotations for customers based on their servicing or project requirements. Coordinate with relevant departments to gather the necessary information for quotation accuracy.
6. Data Management: Perform data entry tasks to update servicing records and reports systematically. Maintain up-to-date and accessible databases for ongoing and completed projects.
7. Contract Management: Monitor and manage project contracts to ensure compliance with terms and deadlines. Assist in renewing, amending, or closing contracts as required.
8. Ad-hoc Duties: Undertake any other tasks or responsibilities as assigned by the supervisor to support the team or organization.