IT Project Administrator [Immediate Starter]

IDEMIA Public Security; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

A leading security solutions provider in Singapore is seeking a Project Administrator to coordinate project-related administrative tasks and support project teams. The ideal candidate has at least 3 years of relevant experience, is well-organized, and proficient in Microsoft tools. Responsibilities include supporting compliance tracking, managing project documentation, and facilitating communication between teams.

Qualifications

• At least 3 years relevant Project Administration experience, preferably in an Enterprise environment.
• Comfortable juggling multiple tasks.
• Open to occasional travel between client sites.

Responsibilities

• Coordinate access clearance submissions, renewals, and compliance tracking.
• Support Permit-to-Work submissions and assist Project Engineers.
• Maintain accurate inventory and asset records.

Skills

Organized

Detail-oriented

Strong coordination

Stakeholder communication

Proficient in Excel

Proficient in Microsoft 365 tools

Education

Degree/Diploma in Business Administration or related field

Tools

Microsoft Dynamics 365 (D365)

Salesforce

Job description

We are looking for a Project Administrator to coordinate and administer routine support tasks and new project initiatives. You will support the department in all project-related administrative and clerical duties and communicate with internal or external parties to get things done.

Key Responsibilities

Project & Operations Support

• Coordinate access clearance submissions, renewals, and compliance tracking with security teams.

• Support Permit-to-Work (PTW) submissions and assist Project Engineers with goods verification.

• Maintain accurate inventory and asset records using Microsoft Dynamics 365 (D365).

• Manage storerooms and coordinate deliveries with the central warehouse team.

• Follow up with vendors on equipment repair/return (R&R) matters and prepare monthly status reports.

• Assist in monthly standby allowance submissions and time-tracking coordination for project teams.

• Liaise with the Office Manager to ensure workspaces are well-stocked and operational.

Service Improvement & Administration

• Maintain and update project documentation, workflows, and SOPs to meet audit and compliance needs.

• Provide administration support for CRM tools (Salesforce), including issue tracking and enhancements.

• Coordinate and track training sessions; support internal knowledge sharing.

• Monitor and track vendor KPIs and feedback.

Profile description:

• Degree/Diploma in Business Administration or related field or possesses equivalent practical experience.

• At least 3 years relevant Project Administration experience, preferably in an Enterprise environment.

• Organized, detail-oriented, and comfortable juggling multiple tasks.

• Strong in coordination, follow-up, and stakeholder communication.

• Proficient in Excel / Microsoft 365 tools (bonus if you’ve used D365 or Salesforce).

• Prior experience in project administration, PMO support, or operations coordination is a plus.

• Open to occasional travel between client sites.