Investment Administrative Executive

GRANDBULL NETWORK TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading investment firm in Singapore is seeking a proactive Investment Administrative Executive to support the investment advisory team. You will ensure timely execution of investment processes and maintain accurate records. The ideal candidate has a Bachelor’s degree in Finance, 1–3 years of experience in investment operations, and strong organizational skills. This role is an excellent opportunity to gain hands-on experience in investment administration and work closely with portfolio managers and analysts.

Benefits

Exposure to investment processes

Hands-on experience in deep tech and digital asset investment administration

Opportunity to work closely with professionals

Qualifications

• 1–3 years of experience in investment operations or fund administration.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel and PowerPoint.

Responsibilities

• Assist in preparing, tracking, and executing investment transactions.
• Maintain records of investment activities and related documentation.
• Prepare and update reports, dashboards, and presentations.
• Provide general administrative support to the investment team.

Skills

Organizational skills

Attention to detail

Communication skills in English

Self-motivated

Ability to work collaboratively

Education

Bachelor’s degree in Finance or related field

Tools

Microsoft Excel

PowerPoint

Power BI

Job description

About the Role

We are seeking a proactive Investment Administrative Executive to provide operational and administrative support to the investment advisory team. This role is key to ensuring timely execution of investment processes, accurate record-keeping, and smooth communication with internal and external stakeholders.

You will gain exposure to investment operations, portfolio monitoring, reporting, and fund administration, working closely with portfolio managers, analysts, and external partners.

Key Responsibilities

Investment Operations Support

• Assist in the preparation, tracking, and execution of investment transactions and portfolio updates
• Maintain accurate records of investment activities, contracts, and related documentation
• Support portfolio monitoring, performance tracking, and reporting

Reporting & Data Management

• Prepare and update reports, dashboards, and presentations for internal teams and investors
• Monitor portfolio metrics and investment KPIs, assisting in data analysis
• Contribute to process improvement, data visualization, or automation initiatives
• Support compliance processes, including KYC/AML documentation and internal controls

Team Support

• Provide general administrative support to the investment team, including document management, scheduling, and correspondence
• Help streamline workflows to enhance operational efficiency

Requirements

• Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or related field
• 1–3 years of experience in investment operations, fund administration, or related support roles
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Excel, PowerPoint; familiarity with Power BI or other analytical tools is a plus
• Ability to work with financial and operational data effectively
• Strong communication skills in English; proficiency in Chinese is an advantage
• Self‑motivated, proactive, and able to work collaboratively in a team environment

What You’ll Gain

• Exposure to investment processes, portfolio monitoring, and fund operations
• Hands‑on experience in deep tech and digital asset investment administration
• Opportunity to work closely with portfolio managers, analysts, and external stakeholders
• Develop operational, reporting, and compliance expertise
• Potential pathway to senior investment operations or administrative roles

How to Apply

Please submit your CV, cover letter, latest photo and latest academic transcript to [e-mail]