[IMMEDIATE] Media Coordinator/ Media Operations Executive

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment firm in Singapore is seeking a candidate for a contract administration role focused on managing media confirmations, contract details, and coordination with sales teams. The ideal candidate will develop standardized templates and handle the full contract process while ensuring compliance with internal guidelines. Knowledge of VLOOKUP and Pivot Tables is an advantage. This position works Monday to Friday, 9:00 am to 6:30 pm for an 11-month contract period.

Qualifications

• Ability to manage the full contract and booking process.
• Strong attention to detail for contract verification.
• Excellent coordination with sales teams.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Accurately record all contract details and rates.
• Review and verify all media confirmations before submission.
• Monitor upfront payments and follow up on outstanding amounts.

Skills

Experience with VLOOKUP and Pivot Table

Job description

Location: Paya Lebar
Working Hours: Monday – Friday, 9:00am – 6:30pm
Contract Duration: 11 months

Key Responsibilities

• Develop and maintain standardized media confirmation templates.
• Accurately record all contract details and rates in ACE Hub/Broadsign, ensuring compliance with internal guidelines.
• Coordinate with the sales team to confirm inventory availability.
• Review and verify all media confirmations before submission.
• Manage the full contract and booking process for the Media team.
• Handle reservations, amendments, late amendments/cancellations, and compensation contracts.
• Verify all signed contracts before campaign installation.
• Monitor upfront payments and follow up on outstanding amounts.
• Ensure the sales/marketing team obtains In-Principle Approval (IPA) for unsigned contracts before campaign commencement.

Other Duties

Create new media spaces, inventory types, and packages.

Experience with VLOOKUP and Pivot Table is a plus!

Administer and maintain ACE Hub modules, including Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings, and Credit Notes.

Conduct training sessions for internal teams and stakeholders on ACE Hub functionalities and best practices.

Initiate and manage requests for Digital Services Management (DSM) and Identity Management (IdMS).

Support ad-hoc projects and tasks as required.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

We regret to inform that only shortlisted candidates will be notified.

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