Human Resources & Admin Manager

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A start-up company in Singapore is looking for an HR & Admin Manager to oversee HR operations including recruitment, payroll, and compliance. The ideal candidate will have 5–7 years of HR experience, knowledge of Singapore employment laws, and strong stakeholder management skills. This role requires a hands-on approach and adaptability in a dynamic environment.

Qualifications

• Minimum 5–7 years of progressive HR experience across various functions.
• Proven ability to manage union relations and negotiations.
• Experience in drafting and implementing HR policies.

Responsibilities

• Manage end-to-end recruitment, including sourcing and onboarding.
• Administer employee lifecycle processes and maintain HRIS data.
• Handle monthly payroll and CPF submissions, ensuring compliance.
• Prepare and manage HR budgets and reporting.
• Plan and implement employee engagement initiatives.
• Oversee office administration and vendor coordination.

Skills

Knowledge of Singapore employment laws

Payroll processes

Tax compliance (IRAS)

Union relations

Stakeholder management

Problem-solving skills

Education

Bachelor’s degree in Human Resources or Business Administration

Job description

As a hands-on individual contributor, the HR & Admin Manager is responsible for managing the full spectrum of HR and office operations in a start-up environment. The role covers recruitment, payroll, compliance, and the employee lifecycle, while also overseeing office administration and general enquiries. Acting as a trusted partner to stakeholders, the HR & Admin Manager ensures smooth day-to-day operations, supports workforce planning, and drives employee engagement initiatives to foster a positive and sustainable workplace culture.

Key Responsibilities

1. Talent Acquisition & Onboarding

• Manage end-to-end recruitment from sourcing to offer management.
• Coordinate onboarding, orientation, and integration of new hires.

2. Employee Lifecycle & Relations

• Administer confirmation, performance reviews, promotions, and exit processes.
• Act as first point of contact for employee relations, grievances, and workplace concerns.
• Maintain accurate and up-to-date employee records and HRIS data.
• Serve as the key liaison with the union, managing industrial relations and supporting collective agreements, negotiations, and grievance handling.

3. Payroll, CPF, Taxes & Compliance

• Manage monthly payroll processing, ensuring accuracy and timeliness.
• Handle CPF submissions and ensure compliance with statutory requirements.
• Manage year-end tax submissions, tax clearance for leavers, and IRAS compliance.
• Administer pass applications, renewals, and immigration matters.
• Draft, review, and update HR policies in line with labour regulations and company practices.

4. Budget & Reporting

• Prepare and manage the HR budget, providing regular reports and insights.
• Support workforce planning and headcount reporting.

5. Employee Engagement & Culture

• Plan and drive initiatives to strengthen employee engagement and workplace culture.
• Support internal communications on HR matters and employee programmes.

6. Office & General Administration

• Oversee office administration, vendor coordination, and general operations.
• Answer incoming calls and general enquiries, ensuring smooth day-to-day office support.
• Support any other ad-hoc projects or duties that the senior management may assign.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 5–7 years of progressive HR experience, with exposure across recruitment, payroll, employee relations, and HR operations.
• Strong knowledge of Singapore employment laws, CPF administration, payroll processes, and tax compliance (IRAS, tax clearance).
• Experience handling work pass applications, renewals, and immigration matters.
• Experience working in a unionised environment, with proven ability to manage union relations, negotiations, and collective agreements.
• Proven ability to draft and implement HR policies and processes.
• Excellent communication and stakeholder management skills, with the ability to partner effectively across different levels of the organisation.
• Hands‑on, adaptable, and resourceful, with strong problem‑solving skills in a start‑up or lean team environment.
• Comfortable balancing both strategic and operational responsibilities independently.