HUMAN RESOURCE OFFICER

SHIN LI PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction administration firm in Singapore is seeking an experienced administrative officer responsible for various HR and administrative duties. The ideal candidate will handle documentation, expense claims, and recruitment processes while ensuring effective maintenance of HR records. Experience in the construction industry is essential, along with strong interpersonal and communication skills. The role involves managing corporate licenses and liaising with suppliers to ensure smooth office operations.

Qualifications

• Experience in HR & administrative disciplines in the construction industry.
• Meticulous with good interpersonal and communication skills.
• Able to meet deadlines.

Responsibilities

• General administrative duties including documentation, filing & updating data.
• Check, verify, and process expense claims and reimbursements.
• Responsible for effective recording and maintenance of HR information.
• Managing the renewal of corporate licenses, ISO and certifications.
• Assist and coordinate recruitment processes.

Skills

Interpersonal skills

Communication skills

Attention to detail

Basic Microsoft Office skills

Experience with HR & administrative duties

Tools

Infotech HR

Odoo Apps

Job description

• General administrative duties including documentation, filing & updating data, etc
• Check, verify, and process expense claims and reimbursements
• Responsible for effective recording, maintenance, and reporting of HR information
• Managing the renewal of corporate licenses, ISO and certifications
• Assist and coordinate recruitment processes
• Handle staff insurance and medical issues (claims, work injury compensation, PCP, etc
• Work pass applications for foreign new hires (including renewal and cancellation)
• Prepare stationery for new staff, such as a laptop, email, and share folder (by Dept)
• Knowledge ofworker salary calculations(including OT, allowances, and deductions)
• Perform any ad-hoc duties assigned by manager or management
• Handle and redirect incoming calls, emails, and correspondence daily
• Liaise with the site/ store man/ purchaser to coordinate and place material orders
• Assist site workers with work-related matters and provide necessary support
• Oversee vendor and supplier relations for smooth office operations.
• Raise MR and PO in the Odoo app, verify supplier tax invoices and POs, and arrange delivery upon receiving confirmation from the client.
• To prepare the quotation for the Sales Dept, safety, and tender document submission to the main contractor, if required.
• Prepare monthly claims, verify Payment Certificates, and assist Finance with accounts receivable and tax invoice issuance.
• Experience in HR & administrative disciplines in the construction industry
• Meticulous with good interpersonal and communication skills
• Basic Microsoft Office skills
• Able to meet the deadline
• Candidates with prior experience with Infotech HR & Odoo Apps