Human Resource Coordinator

MARVES CONSULTING PTE. LTD.; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A leading consulting firm in Singapore is looking for a proactive HR Coordinator to manage work passes and support people operations. This role requires 1-3 years of HR experience, especially with Singapore's work pass applications. The firm offers a competitive salary, hybrid work arrangements, and comprehensive medical insurance.

Benefits

Competitive salary

Hybrid work arrangement

Comprehensive medical & insurance coverage

Clear career progression path

Qualifications

• 1-3 years of HR experience with proven hands-on experience handling Singapore work passes.
• Familiarity with the Fair Consideration Framework (FCF) and quota calculations.
• Ability to handle confidential information.

Responsibilities

• Full ownership of the end-to-end work pass and visa application process.
• Liaise with MOM, ICA, candidates, and relocation agents for compliance.
• Conduct salary benchmarking and advise hiring managers on work pass eligibility.

Skills

Strong knowledge of Singapore’s work pass and visa processes

Excellent command of English

Proficient in HRIS (Workday, BambooHR, Justlogin)

Positive, service-oriented attitude

Organised and meticulous

Education

Diploma or Degree in Human Resource Management, Business Administration, or related field

Tools

Microsoft Office

Google Workspace

Job description

Roles & Responsibilities

Reports directly to Partner

About the Company

MARVES Consulting is a fast-growing consulting company with a diverse, international workforce in Singapore. We are looking for a proactive and detail-oriented HR Coordinator who is passionate about people operations and has strong knowledge of Singapore’s work pass and visa processes.

Key Responsibilities

• Full ownership of the end-to-end work pass and visa application process (Employment Pass, S Pass, Dependent Pass, Long-Term Visit Pass, Letter of Consent, etc.)
• Prepare and submit applications via MOM EP Online, WP Online, and ICA portals
• Liaise with MOM, ICA, candidates, and relocation agents to ensure timely approvals and compliance
• Conduct salary benchmarking and ensure applications meet the latest MOM / ICA salary and qualification criteria
• Advise hiring managers and candidates on work pass eligibility, timelines, renewal cycles, and quota requirements
• Manage renewal, cancellation, and appeal processes
• Maintain accurate records in the HRIS system and ensure 100% audit readiness
• Support general HR administration : onboarding / offboarding, payroll input, leave & claims processing, employee queries
• Assist in preparing employment contracts, offer letters, and promotion letters in compliance with the Singapore Employment Act
• Coordinate medical examinations, fingerprinting, and card registration appointments
• Keep updated on the latest MOM, ICA, and CPF policy changes and cascade to the team

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field
• 1–3 years of HR experience with proven hands‑on experience handling Singapore work passes (EP, S Pass, DP, LTVP) – candidates with this specific experience will be prioritized
• Strong working knowledge of MOM EP Online, WP Online, and ICA systems
• Familiarity with the latest Fair Consideration Framework (FCF), COMPASS framework, and quota calculations
• Excellent command of English; Mandarin or other languages a plus for liaising with candidates
• Meticulous, organised, and able to handle confidential informationProficient in HRIS (Workday, BambooHR, Justlogin, etc.) and Microsoft Office / Google Workspace
• Positive, service‑oriented attitude and ability to work in a fast‑paced environment

What We Offer

• Competitive salary commensurate with experience
• Hybrid work arrangement (typically 1‑2 days WFH per week)
• Comprehensive medical & insurance coverage
• Clear career progression path to Senior HR Executive / HR Manager