Human Resource & Admin Executive

Sunlight Ambulance Services; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A healthcare services organization in Singapore is looking for a dedicated Human Resource & Admin Executive. This full-time role involves managing recruitment, supporting administrative operations, and ensuring compliance with HR practices. Candidates should have relevant experience in HR, strong communication skills, and be proficient in HR software. A diploma or degree in HR or related fields is required. Salary range is $2,600 – $3,300 monthly with additional benefits.

Benefits

Annual leave

13th month performance bonus

AWS bonus

Qualifications

• Minimum 2 years of relevant experience in HR or admin.
• Experience in the healthcare or service industry is an advantage.
• Good knowledge of Employment Act, MOM regulations, and CPF submissions.

Responsibilities

• Manage end-to-end recruitment and onboarding.
• Prepare employment contracts and manage employee records.
• Assist with basic bookkeeping, invoicing, and payroll preparation.

Skills

Interpersonal skills

Communication skills

Attention to detail

HR software proficiency

Education

Diploma or Degree in Human Resource Management

Diploma or Degree in Business Administration

Diploma or Degree in Accounting

Tools

Microsoft Office

HR/payroll software

Job description

We are looking for a dedicated and organised Human Resource & Admin Executive to join our team. The ideal candidate will primarily handle HR functions while supporting administrative and accounting operations to ensure smooth day-to-day management within the organisation.

This role is key in supporting both our frontline ambulance crew and office staff through effective HR practices, compliance, and operational support.

Key Responsibilities:

Human Resource (Primary Role)

• Manage end-to-end recruitment and onboarding for operational and administrative positions (e.g., EMTs, nurses, ambulance drivers).
• Prepare employment contracts, confirmation, renewal, and termination letters.
• Maintain accurate employee records, attendance, and leave tracking.
• Handle work pass applications, renewals, and cancellations (WPOL/EPOL).
• Ensure compliance with MOM, CPF, and WSHC regulations.
• Assist with performance reviews, training coordination, and staff certification renewals (e.g., BCLS, AED, EMT refreshers).
• Support employee engagement and welfare initiatives.

Administration (Secondary Role)

• Maintain company documentation, correspondence, and filing systems.
• Manage procurement of office and medical supplies, uniforms, and station essentials.
• Assist in scheduling and coordination for operational teams and vehicle deployment.
• Liaise with vendors, hospitals, and partners for administrative matters.

Accounts Support (Secondary Role)

• Assist with basic bookkeeping, invoicing, and payment tracking.
• Support in payroll preparation and claims verification.
• Liaise with the external accountant for month-end submissions and reports.
• Ensure timely billing and reconciliation for ambulance services rendered.

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, Accounting, or related field.
• Minimum 2 years of relevant experience in HR or admin; experience in the healthcare or service industry is an advantage.
• Good knowledge of Employment Act, MOM regulations, and CPF submissions.
• Proficient in Microsoft Office and HR/payroll software.
• Meticulous, trustworthy, and able to handle confidential information.
• Strong interpersonal and communication skills, able to work independently and as part of a team.

Remarks:

Working Days: Monday to Friday (5.5-day work week)
Only required to work one weekend per month

Working Hours: 8:00am – 5:00pm or 8:30am – 5:30pm

Job Type: Full-time, Permanent

Salary Range: $2,600 – $3,300 per month (commensurate with experience)

Work Location: On-site / In-person

• 10 Annual leave with 1 additional every year
• 13th month Performance bonus, AWS bonus

We regret to inform you that only shortlisted candidates will be notified.