HSEQ & Training Officer

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A maritime services company located in Singapore seeks an HSEQ Assistant to provide administrative support in organizing safety training and managing compliance documentation. The ideal candidate has a diploma in marine engineering and at least two years of experience in the oil trading sector, with strong communication and attention to detail skills. Proficiency in Microsoft Office is required. Join a dynamic team and contribute to safety management within a professional environment.

Qualifications

• Minimum 2 years of experience in the oil trading sector in a similar position.
• Highly attentive to detail, committed, and professional.
• Strong written and verbal communication abilities.

Responsibilities

• Provide administrative assistance to the HSEQ Manager.
• Support the shipboard validation programme.
• Monitor the progress of HSE programmes.
• Handle programmes related to safe work systems.
• Prepare HSEQ reports and maintain the HSE database.
• Assist in arranging audits and inspections.

Skills

Attention to detail

Communication

Microsoft Office (Word, Excel)

Education

Diploma in marine engineering or related discipline

Job description

Responsibilities

• Provide administrative assistance to the HSEQ Manager in organising, coordinating, and tracking HSE-related training and educational initiatives.
• Support the shipboard validation programme by reviewing and confirming the proper application of the safety management system.
• Monitor the progress of HSE programmes (seminars, workshops, campaigns) and ensure all reports and documentation are accurately completed and filed.
• Handle programmes related to safe work systems, reporting and investigating injuries/incidents, and conducting risk assessments, hazard identification, and hazard evaluations.
• Prepare HSEQ reports by gathering data, analysing trends, maintaining statistical records, and submitting required documentation.
• Maintain the HSE and training database, perform HSEQ data entry in SharePoint, manage all HSQE compliance records, and follow up on the timely closure of non-conformities, corrective actions, and crew drug/alcohol test outcomes.
• Keep all HSEQ manuals, documents, records, and reference materials updated and properly organised.
• Assist in arranging internal and external audits, inspections, and investigations, ensuring all certificates remain valid.
• Provide support during HSEQ meetings, including preparing agendas and recording minutes.
• Carry out any additional duties assigned.

Requirements

• Diploma in marine engineering or a related discipline (preferably maritime or engineering fields).
• Minimum 2 years of experience in the oil trading sector in a similar position.
• Highly attentive to detail, committed, and professional.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office tools, particularly Word and Excel.