HR Operations, Group HR - United Overseas Bank

United Overseas Bank Limited (UOB); Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading bank in Asia is seeking a dedicated HR Operations Specialist to manage onboarding activities and ensure compliance with regulatory frameworks. Responsibilities include collaborating with HR teams, conducting background checks, and maintaining employee records. Candidates should have a recognized tertiary qualification and 2-3 years of relevant experience. Strong communication skills and proficiency in Microsoft Office are essential for this role.

Qualifications

• 2-3 years of relevant experience in HR operations or shared services preferred.
• Familiarity with employment regulations and compliance frameworks.
• Meticulous and process-oriented, able to work under tight timelines.

Responsibilities

• Manage onboarding activities for new hires and stakeholders.
• Coordinate onboarding logistics including documentation and benefits enrollment.
• Conduct background checks and due diligence for new employees.

Skills

HR operations

Communication skills

Problem-solving

Microsoft Office proficiency

Organizational skills

Education

Recognized tertiary qualification

Job description

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values - Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

Job Description

Key Responsibilities

• Deliver outstanding service to new hires and stakeholders by efficiently managing onboarding activities and ensuring a smooth transition into the organization
• Collaborate with HR teams and business units to coordinate onboarding logistics, including documentation, benefits enrollment and induction program.
• Conduct background checks and due diligence on new employees, in line with internal policies and regulatory requirements (including MAS Guidelines on Fit and Proper Criteria and the Representative Notification Framework).
• Maintain accurate and up-to-date employee records in HR systems, promptly addressing discrepancies to support analytics and reporting.
• Manage sales licensing and compliance-related transactions for new hires, ensuring timely completion and adherence to regulatory frameworks.
• Monitor onboarding activities and notify relevant internal/external authorities of changes to personal particulars or regulated activities, as required.
• Provide prompt support and advisory in other employee lifecycle activities and queries.
• Support audits, compliance reviews and continuous improvement initiatives to enhance process efficiency and user experience.

Requirements

• Recognized tertiary qualification, with 2-3 years of relevant experience in HR operations or shared services preferred.
• Familiarity with employment regulations, MAS Guidelines on Fit and Proper Criteria and the Representative Notification Framework is essential.
• Proficiency in Microsoft Office applications.
• Meticulous, organized, and process-oriented, with the ability to operate within tight timelines.
• Strong communication and interpersonal skills; a collaborative team player who can also work independently.
• Service-oriented mindset with a proactive approach to problem-solving and process improvement.

Additional Requirements

Be a Part of the UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

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