HR Officer

AEM; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in HR support in Singapore is looking for an HR Officer to provide administrative support to the Human Resources department. Responsibilities include managing travel arrangements, coordinating training and internship programs, supporting recruitment, and handling onboarding processes. The ideal candidate should possess a diploma in HR or Business Administration and 1-2 years of HR support experience, along with strong organizational and communication skills.

Qualifications

• 1-2 years of experience in an administrative or HR support role preferred.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Perform general HR administrative duties, including maintaining employee records.
• Arrange travel and accommodation for employees.
• Handle onboarding and offboarding processes.
• Coordinate training sessions and internship programs.

Skills

Organizational skills

Interpersonal skills

Communication skills

Proficiency in MS Office

Education

Diploma in Human Resources or Business Administration

Tools

Timesoft HR system

Job description

The HR Officer provides day-to-day administrative support to the Human Resources department to ensure smooth and efficient HR operations. This includes managing travel arrangements, issuing uniforms and Personal Protective Equipment (PPE), coordinating training and internship programs, supporting recruitment activities, handling onboarding and offboarding processes, and overseeing the issuance of stationery, office supplies, pantry items, and employee access cards.

Job Duties and Responsibilities

• Perform general HR administrative duties, including maintaining employee records and managing HR documentation.
• Arrange business travel and accommodation for employees in accordance with company policies.
• Prepare and issue offer letters and employment contracts for new hires.
• Handle onboarding of new employees and ensure proper offboarding procedures for departing staff.
• Issue uniforms and PPE and maintain inventory records to ensure timely and accurate distribution.
• Manage issuance and inventory of stationery, office supplies, pantry items, and employee business cards.
• Oversee the employee badge system, including issuance, activation, and deactivation of access cards.
• Assist in coordinating training sessions, workshops, and events, including logistics, scheduling, and participant tracking.
• Support internship program coordination, including communication with educational institutions and intern onboarding.
• Handle internal communications related to HR matters.
• Support ad hoc HR projects and tasks as needed.

Job Requirements

• Diploma or equivalent in Human Resources, Business Administration, or a related field.
• At least 1-2 years of experience in an administrative or HR support role is preferred.
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Proficient in MS Office (Word, Excel, Outlook).
• Familiarity with Timesoft HR system is an advantage.
• Ability to handle sensitive and confidential information with discretion.