HR & OFFICE ADMIN ASSISTANT

MEP ENGINEERING SERVICES PTE. LTD.; Singapore; Hybrid; SGD 30,000 - 40,000; Full time

Job summary

A leading engineering company in Singapore is seeking an HR support staff member to assist with daily HR and administrative duties. Responsibilities include maintaining employee records, supporting recruitment and onboarding processes, and handling general office administration. The ideal candidate has a diploma in HR or a related field, up to 3 years of relevant experience, and is bilingual in English and Chinese.

Qualifications

• 1-3 years of relevant HR or administrative experience preferred in construction sector.
• Basic knowledge of HR processes and Singapore employment practices.

Responsibilities

• Maintain employee personal files and HR records.
• Assist with recruitment activities, including posting job ads.
• Support onboarding and offboarding processes.

Skills

GCE 'O' Level

Bilingual proficiency in English and Chinese

Proficient in Microsoft Office (Excel, Word, Outlook)

Education

Diploma in Administration, Human Resource, or related field

Job description

Job Purpose

To assist in daily HR and administrative duties, ensuring that employee records, office operations, and documentation are properly maintained and updated.

Key Responsibilities

1. Human Resource Support

• Assist in maintaining employee personal files and HR records.
• Help to prepare employment letters, forms, and other HR-related documents.
• Update and monitor staff attendance, leave, and medical records.
• Support in managing the company’s insurance matters, including the renewal and upkeep of building, vehicle, and employee insurance policies.
• Assist in recruitment activities such as posting job ads and arranging interviews.
• Support onboarding and offboarding processes (e.g., preparing employee files, clearance forms).
• Help to prepare data for monthly payroll submission (attendance, overtime, allowance, etc.).
• Assist with work pass applications and renewals when required.
• Familiar with MOM policies, guidelines, and employment regulations

2. Administrative Support

• Handle general office administration such as filing, photocopying, scanning, and updating records.
• Maintain inventory of office supplies, stationery, and pantry items.
• Liaise with vendors, courier services, and service providers when needed.
• Assist in organizing staff welfare events or company activities.
• May be required to travel overseas for purchasing support, when necessary.

3. Other Duties

• Ensure confidentiality of employee and company information.
• Support the HR & Admin team in any other ad-hoc duties assigned.

Requirements

• GCE 'O' Level,/ Diploma in Administration, Human Resource, or related field.
• At least 1-3 years of relevant HR or administrative experience preferred in construction sector.
• Basic knowledge of HR processes and Singapore employment practices.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Bilingual proficiency in English and Chinese (both written and spoken) is required

Working day and Hours : Mon - Fri, 9am - 6pm -also have flexibility to work from home some days.

Sat, 9am -1pm can work from home

Location : Kaki Bukit, Shunli Industrial Park