HR/Office Admin

Maneuver Marketing Pte. Ltd.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

A fast-growing DTC Health & Wellness startup in Singapore is seeking a skilled HR & Office Admin. The role involves managing payroll, enforcing compliance with statutory regulations, and optimizing office operations. The ideal candidate has 3-5 years of experience in HR administration and strong organizational skills. This position offers real responsibility within a supportive environment for personal and professional growth.

Qualifications

• Experience in payroll input preparation and HRIS updates.
• Expertise in Singapore statutory compliance and timely, error-free submissions.
• Ability to manage vendor relationships and office operations efficiently.

Responsibilities

• Compile payroll inputs and maintain accurate records.
• Prepare statutory filings for CPF, IRAS, and MOM.
• Manage office vendors and oversee operational efficiencies.

Skills

Payroll input accuracy

Vendor management

Event organization

Compliance with SG regulations

HRIS fluency

Education

3–5 years in Office/HR Administration

Tools

PayBoy

BambooHR

Google Workspace

Job description

Build, Scale & Operate Leading DTC Brands alongside A-Players

Maneuver Marketing

Our Vision, Mission & Success are fuelled by our commitment to be a driving force of positive change to the health of everyday consumers, providing conscious, high-quality & innovative supplement products.

In just 5 years, we kicked off our own DTC Health & Wellness brand from scratch and scaled it to USD$100M+ in annual sales, serving more than 3,000,000 customers worldwide with an average of 4,000 daily orders across 9 SKUs.

These results caught the attention of The Financial Times, as they ranked us among APACs top High-Growth Companies. We have also been awarded 2nd place on the E50 Awards, jointly organised by The Business Times and KPMG in Singapore.

This is just the beginning of our journey, and you could be part of the next stage of our growth!

Your Next Role

Join us as an HR & Office Admin at a fast-growing DTC Health & Wellness Singaporean Start-Up. You’ll be the operational heartbeat, owning payroll prep, HR records, and Singapore office, while running a smooth, welcoming environment.

You’ll streamline vendors, optimize space, and deliver culture-building events. This role is perfect if you love accuracy, checklists, and optimise systems. You’ll master SG compliance (Payroll/CPF/IRAS/MOM), automate routine work, and level up with modern HRIS and workflow tools. Expect real responsibility, clear KPIs, and plenty of room to grow.

What You’ll do

HR Admin & Payroll Preparation

• Compile monthly inputs (OT, allowances, unpaid leave), reconcile variances, and hand off clean files for payroll processing
• Maintain change logs for joiners/leavers/adjustments with approvals and evidence, meeting monthly cutoffs
• Coordinate CPF/SDL/SHG readiness with Finance; track exceptions and corrections to zero-out by next cycle

Government Liaison & Compliance SG

• Prepare and submit filings via CPF, IRAS (IR8A/AIS), and MOM portals accurately and on time
• Manage work pass scheduling, medicals, and document requests; maintain a dated evidence archive for audits
• Run a compliance calendar; chase stakeholders and close loops before statutory deadlines

Employee Documentation & Records

• Draft and issue letters (offer, promotion, bonus, confirmation, termination) from templates with proper approvals
• Update HRIS and personnel files for JML events; enforce naming conventions and version control
• Perform periodic file audits; remediate PDPA gaps and document fixes

Office Operations & Vendor Management

• Manage cleaners, courier, printing, and maintenance vendors with SLAs; log tickets and escalate building issues
• Track contracts, insurance, and renewals; 3-way check invoices against PO and service delivery
• Maintain emergency contacts, access lists, and visitor processes in an organized, auditable repository

Pantry & Inventory Management

• Forecast consumption, set reorder points, and buy within budget; adjust SKUs to minimize waste
• Source quotes and negotiate simple savings; document preferred supplier lists
• Uphold hygiene standards, expiry checks, and tidy, labeled storage

Workplace Experience & Events

• Plan team rituals, townhalls, and external meetups; manage venues, catering, AV, and run-of-show
• Offer inclusive options (dietary, accessibility, remote-friendly); collect post-event feedback
• Maintain reusable checklists and playbooks to reduce prep time each month

Facilities & Space Optimization

• Maintain seating plans, asset tags, and loan trackers; support IT with cards and meeting-room devices
• Propose layout tweaks to improve flow, focus areas, and meeting capacity
• Conduct basic safety checks (first aid, fire routes); keep incident logs current

What You Bring

• 3–5 years in Office/HR Administration with hands-on payroll input prep, HRIS updates, and letter generation at scale
• Singapore statutory experience: CPF e-Submission, IRAS (IR8A/AIS), MOM EP Online/processes; on-time, error-free filings history
• Proven accuracy and ownership: payroll input accuracy, statutory deadlines, event organisation
• HRIS fluency: PayBoy/BambooHR/HiBob (or similar), Google Workspace, e-signature, basic Excel formulas and data validation
• Vendor and office ops: SLA tracking, PO-to-invoice matching, simple negotiations, and budget stewardship for pantry/events
• PDPA-savvy records management: version control, structured folders, access controls, and quarterly file audits
• Event operations: plan/exe for up to 40 pax; logistics, accessibility, post-event feedback; cycle time reduced month-on-month
• Bias for systems: builds checklists, templates, and trackers; closes loops and reports status proactively to stakeholders