HR Executive – Operations & Compliance

Profoto Digital Services Pte Ltd; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A fast-paced HR services firm is seeking an HR Executive to ensure operational excellence in payroll, compliance, and employee lifecycle management. You will streamline processes, uphold regulatory integrity, and support day-to-day HR administration. The ideal candidate is meticulous and solutions-oriented, with experience in HR operations and compliance. Join a dynamic team where HR enables business success.

Qualifications

• Experience in HR operations and compliance roles.
• Strong understanding of payroll and statutory submissions.
• Ability to manage HRIS systems effectively.

Responsibilities

• Ensure accurate payroll inputs are processed timely.
• Coordinate statutory compliance submissions without delays.
• Administer onboarding and offboarding workflows.

Skills

Meticulous attention to detail

Solutions-oriented approach

HRIS management

Payroll processing

Regulatory compliance

Job description

We are looking for a meticulous and solutions-oriented HR Executive (Operations & Compliance) to join our team. In this pivotal role, you will ensure operational excellence and uphold regulatory integrity across the full employee lifecycle — from payroll accuracy and statutory submissions to HR data governance and audit readiness.

You will play a key role in streamlining processes, enhancing compliance frameworks, and mitigating operational risks, while supporting seamless day-to-day HR administration. If you take pride in precision, efficiency, and driving continuous improvement, we welcome you to be part of our dynamic and purpose-driven team where HR truly enables business success.

Key Responsibilities

Payroll, HRIS, and Compliance Administration

• Ensure payroll inputs (OT, leave, meal allowance and medical claim reports) are processed accurately and in a timely manner to support financial and operational consistency.
• Manage and maintain HRIS systems for real-time visibility of workforce data—enabling data-driven decision-making and productivity analysis.
• Coordinate statutory compliance submissions (MOM, IRAS, CPF) with zero delays to avoid financial penalties and reputational risk.
• Assist Senior Admin Manager for tax filing (IRAS) and insurance renewal to ensure fiscal compliance and workforce protection.
• Enforce PDPA compliance in employee records management to protect organizational data integrity and trust.
• Prepare internal documentation and HR evidence for external audits, certifications (e.g., SEDEX), and labor inspections—enhancing audit pass rates and legal compliance.
• Supports financial audit-readiness, strengthens workforce data integrity, and mitigates compliance and reputational risks.

Employee Lifecycle Administration

• Administer seamless onboarding and oboarding workflows, including equipment, IT access, clearance, and compliance documents.
• Manage contract issuance, renewals, and probation milestones, ensuring policy adherence and timely conversions.
• Maintain accurate employee records and ensure smooth coordination of uniform distribution and personal data updates.
• Track work pass expiries and renewals to ensure uninterrupted employment and legal workforce presence.
• Reduces employee lifecycle friction, improves new hire readiness, and supports long‑term talent retention through process consistency.

Time & Attendance Management

• Monitor and validate TMS data for payroll, absenteeism, and labor law compliance across business units.
• Deliver attendance and overtime reports for department heads and management for operational decision‑making.
• Manage special leave schemes (e.g., O-in-Lieu, Sales incentives) in line with internal policies and compensation alignment.
• Provides accurate labor utilization insights, reduces payroll anomalies, and supports workforce planning.

HR Policy, Reporting & Vendor Management

• Assist in maintaining and update HR handbooks, SOPs, and policies to align with labor legislation and organizational governance.
• Serve as the liaison for external HR/payroll vendors to ensure system functionality, support issue resolution, and cost‑effective service delivery.
• Support disciplinary and grievance processes with proper documentation to uphold workplace fairness and mitigate legal exposure.
• Assist in developing and analyse HR dashboards (headcount, attrition, absenteeism) to inform strategic workforce decisions.
• Strengthens governance structure, support risk management, and enhances employee relations and engagement.

Operational Support & Process Excellence

• Review and improve HR processes to enhance operational accuracy, compliance tracking, and service efficiency.
• Administer employee benefits (medical, dental, insurance) with timely updates and eective communication.
• Coordinate employee welfare programs (e.g., birthday gifts, condolences) with Admin to promote culture and morale.
• Support training administration and data tracking for performance management and skills development programs.
• Drives HR process efficiency, promotes employee well‑being, and reinforces a high‑performance organizational culture.