HR Executive cum Admin

MULTIMEDIA ENGINEERING PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A key player in engineering solutions in Singapore is looking for an HR professional to manage the recruitment process, facilitate onboarding, and coordinate office activities. The ideal candidate has at least 2 years in an administrative or HR role, is proficient in Microsoft Office, and possesses strong organizational skills. This role is vital for ensuring efficient HR operations and staff coordination.

Qualifications

• Minimum 2 years of experience in an administrative or HR role.
• Strong organisational and time management skills with the ability to multitask effectively.
• Familiarity with INFO-TECH HRMS software and payroll systems is a plus.

Responsibilities

• Manage the end-to-end recruitment process including job postings and candidate screening.
• Coordinate with hiring managers to identify staffing needs and ensure timely hiring.
• Facilitate smooth onboarding and orientation for new hires.

Skills

Organisational skills

Time management

Team player

Proficiency in Microsoft Office

Tools

INFO-TECH HRMS

Job description

Job Responsibilities

• Manage the end-to-end recruitment process, including job posting, candidate screening, work pass application and accommodation arrangements, arranging interviews and selection
• Coordinate with hiring managers to identify staffing needs and ensure timely hiring
• Facilitate smooth onboarding and orientation programs for new hires
• Prepare attendance monthly report
• Track and facilitate performance appraisals, ensuring constructive feedback and career development plannin
• Arranging training and development needs, coordinating relevant learning programs for employees
• Implementation of HR policies and procedures
• Organize and coordinate office activities and events
• Manage office supplies, maintain inventory, and reorder when necessary
• Assist in schedule/coordinate meetings, appointments, and travel arrangements for staff and management, e.g., flight and hotel booking
• Maintain and update calendars for key personnel
• Maintain and organize physical and electronic filing system
• Maintain and update employees’ records, attendance, and leave management
• Other tasks as assigned by the Head of operation.

What we're looking for:

• Minimum 2 years of experience in an administrative or HR role.
• Strong organisational and time management skills with the ability to multitask effectively.
• Familiarity with INFO-TECH HRMS software and payroll systems is a plus.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• A team player with a positive attitude and a willingness to learn.