HR Executive (Construction MainCon)

Shimizu Corporation; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Singapore is looking for a Training Administration professional to manage end-to-end training processes, ensuring compliance with HR regulations. The candidate should have a Diploma/Degree in HR or Business Administration and experience in HR operations. Key responsibilities include coordinating training sessions, leading HR audits, and managing Work Pass applications for employees. Proficiency in MS Office software and strong communication skills are essential for success in this role.

Qualifications

• Experience in HR operations and training administration is required.
• Knowledge of MOM regulations and work pass processes is required.
• Meticulous, organized, and able to handle confidential information.

Responsibilities

• Coordinate full training administration, including course registrations and participant enrollment.
• Lead and coordinate HR audits, ensuring compliance with standards.
• Manage end-to-end Work Pass applications and liaising with agencies.
• Maintain HRIS data accuracy and assist in onboarding processes.

Skills

Communication skills

Coordination skills

Organizational skills

Ability to handle confidential information

Adaptability to dynamic situations

Education

Diploma/Degree in Human Resource Management or Business Administration

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Training Administration

• Coordinate full training administration, including course registrations, participant enrollment, and scheduling.




• Handle training-related payments such as vendor invoices, and reimbursement processing.




• Manage post-training processes, including distributing, collecting, and tracking evaluation forms and feedback.




• Administer training grants (e.g., SSG/WSG), including application, submission of supporting documents, claims tracking, and ensuring compliance with funding requirements.




• Maintain accurate training records, attendance lists, certificates, and documentation for audit purposes.




• Liaise with training providers, internal departments, and employees to ensure smooth training operations.




• Monitor training budget utilization and prepare periodic reports as required.

HR Audits & Compliance

• Lead and coordinate HR audits, ensuring all processes, documentation, and employee files meet regulatory and company standards.




• Ensure compliance with MOM regulations and internal policies.




• Maintain proper filing of HR documents.

Work Pass & Employment Administration

• Manage end-to-end Work Pass applications , renewals, cancellations, and appeals through MOM systems, inclusive of expat EP & DP management.




• Ensure timely submission of required documents and maintain accurate records.




• Liaise with employees and government agencies on pass-related matters.




• Prepare employment contracts, onboarding documents, and new-hire kits.

HR Operations & Support

• Maintain HRIS data accuracy and generate basic HR reports.




• Assist in onboarding and offboarding processes.




• Handle general HR queries from employees.

Requirements

• Diploma/Degree Human Resource Management, Business Administration, or equivalent.




• Experience in HR operations and training administration required.




• Knowledge of MOM regulations and work pass processes is required.




• Able to adapt effectively to dynamic and evolving situations independently




• Strong communication and coordination skills.




• Meticulous, organized, and able to handle confidential information.




• Proficient in MS Office (Excel, Word, PowerPoint).