HR Executive

Crest Secondary School; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An educational institution in Singapore seeks a Human Resources Officer to manage recruitment, training, and employee engagement. The ideal candidate will have a diploma in HR or Business Administration and at least 2-3 years of HR experience. Responsibilities include overseeing payroll, maintaining employee records, and enhancing HR processes. This position offers an excellent opportunity to contribute to a vibrant workplace culture.

Qualifications

• Minimum 2-3 years of experience in human resources operations or administration.
• Strong understanding of employment legislation and HR best practices.

Responsibilities

• Manage end-to-end recruitment and appointment processes.
• Administer leave management and payroll operations.
• Design and coordinate staff training programmes.

Skills

Organisational skills

Attention to detail

Effective communication

Analytical mindset

Proactive improvement

Education

Diploma in Human Resources or Business Administration

Tools

EASYPAY HR Information Systems

Microsoft Office Suite

Job description

Job Responsibilities

Talent Acquisition & Onboarding:

• Manage the end-to-end recruitment and appointment process for new personnel, encompassing the development and placement of recruitment advertisements, coordination of interview schedules, facilitation of security clearance procedures, and arrangement of pre-employment medical examinations.
• Prepare comprehensive appointment documentation including offer letters and employment contracts
• Develop and implement comprehensive onboarding programmes to ensure smooth integration of new employees
• Manage employee off-boarding processes, conducting exit interviews and ensuring proper documentation for resignations and terminations

HR Operations & Administration:

• Maintain accurate and confidential employee records within HR databases
• Administer leave management systems, monitoring entitlements and ensuring compliance with company policies
• Process comprehensive payroll operations including monthly salary processing, CPF contributions, Bonuses etc.
• Process monthly employees’ medical and dental claims
• Oversee administrative functions including season parking fee collection and coordination
• Coordinate the preparation and submission of Income Tax documentation for IRAS filing requirements
• Maintain and update Staff Handbooks and related HR documentation to reflect current policies, procedures, and regulatory requirements, ensuring accessibility and accuracy of information for all personnel.

Learning & Development:

• Design and coordinate selected staff training programmes aligned with organisational objectives
• Establish and maintain relationships with external training providers and educational institutions
• Monitor training effectiveness and maintain comprehensive training records

Employee Engagement & Welfare:

• Coordinate employee welfare initiatives including get-well hampers, baby shower celebrations, and bereavement support arrangements
• Support employee engagement activities and workplace culture enhancement initiatives

System Enhancement & Process Improvement:

• Identify opportunities for HRP (Human Resource Portal) system enhancements and coordinate implementation with vendors/IT teams
• Streamline HR processes through digital transformation and workflow automation
• Ensure data integrity and system optimisation for improved user experience

Job Requirements

Essential Qualifications & Experience:

• Diploma in Human Resources, Business Administration, or related field
• Minimum 2-3 years of experience in human resources operations or administration
• Proficiency in EASYPAY HR Information Systems and Microsoft Office Suite
• Strong understanding of employment legislation and HR best practices
• Experience with payroll processing and benefits administration
• Knowledge of database management and data integrity maintenance
• Familiarity with digital HR processes and workflow automation

Key Competencies:

• Excellent organisational and time management skills with ability to handle multiple priorities
• Strong attention to detail and commitment to maintaining confidentiality
• Effective communication and interpersonal skills for stakeholder engagement
• Analytical mindset with problem-solving capabilities
• Ability to work independently whilst maintaining collaborative relationships
• High level of integrity and professionalism
• Customer service orientation with focus on employee experience
• Adaptability to changing business needs and technology updates
• Proactive approach to continuous improvement initiatives