HR Executive

BOYS' TOWN; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A nonprofit organization in Singapore is seeking a Human Resource Officer to assist in HR functions focusing on recruitment and payroll. The ideal candidate will manage HR compliance and reporting, support employee wellbeing programs, and provide administrative support to the HR Manager. A diploma in HR and 1-5 years of relevant experience are required, along with proficiency in Microsoft Office and HRIS systems.

Qualifications

• Minimum Diploma in Human Resource Management or equivalent.
• 1-5 years of relevant working experience with recruitment and payroll experience.
• Good understanding of the Employment Act.

Responsibilities

• Assisting the HR Manager in handling HR functions.
• Administering the end-to-end recruitment cycle.
• Assisting in payroll functions including CPF and Income Tax.

Skills

Recruitment

Payroll functions

Record keeping

Interpersonal skills

Microsoft Office

Education

Diploma in Human Resource Management or equivalent

Tools

HRIS system (e.g., Prosoft)

Job description

Assisting the Human Resource Manager and be responsible for handling the HR functions with focus on recruitment, to ensure smooth daily HR operations and provide quality customer service to both internal and external clients.

FUNCTIONAL

HR Core

• To ensure all HR matters are in compliance with relevant laws & regulations.
• To provide and process HR information request.
• To participate in projects, committees that is being assigned by the Human Resource Manager.

Recruitment

• To administer end-to-end recruitment cycle which includes on-boarding process.
• To participate and support in recruitment strategy efforts such as career fairs etc.
• To conduct MSF security screening, pre-employment medical screening and reference check.
• To track and update the various recruitment statistics reports on a regular basis.
• To administer end-to-end process for Assistant Manager below level entries, transfers and exit.
• To administer and track the application of the various work passes for foreign staff.
• To administer employees who are on secondments or any other employment schemes.

Compensation & Benefits

• To assist in administering the compensation and benefits programs including employees’ insurance.
• To update and maintain the HRIS which includes Assistant Manager below employee data and leaves administration.
• To assist in payroll functions including submitting/ filing of CPF, Income Tax and all other statutory claims.
• To update and track the various grants and/ or funding.

Employee Health & Wellbeing

• Implement employee health and well-being programmes in the workplace

Reporting/ Compliance

• To update and submit the various reports eg. MSF monthly/ quarterly/ yearly report, Headcount, Training etc.
• To manage and handle statutory reporting, submission of claims, grants and funding.
• To assist and support in corporate governance, audits relating to HR and ensuring compliance and proper documentation.
• To participate in manpower and any other related surveys.
• To update and maintain Assistant Manager below level personnel files.
• To write minutes when necessary.
• To provide administrative support to the Human Resource Manager.

MANAGERIAL

• To report to and provide regular feedback to the Human Resource Manager of Boys’ Town.
• To coach and guide junior staff, interns and temp staff.
• To do presentation when necessary.
• To conduct training when necessary.

ORGANIZATIONAL

• To participate actively in all fundraising activities as well as any other commitments that Boys’ Town undertakes.
• To work in close collaboration with other staff, department and components of Boys’ Town.
• The Executive Director and or his/her representative may assign you any other duties that are within reason for the operational needs of Boys’ Town.

REQUIREMENTS

• Minimum Diploma in Human Resource Management or equivalent.
• 1-5 years of relevant working experience with recruitment and payroll experience.
• Experience in HRIS system Eg. Prosoft
• Good understanding of the Employment Act
• Good in record keeping (filing/documentation etc.).
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
• Good interpersonal and communication skills.
• Good initiative and able to work independently.
• Good team player.
• Ability to work fast and handle pressure well.