HR cum Admin Executive

LY STRUCTURE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore seeks an individual to manage MOM procedures for hiring foreign workers and ensure office tasks are completed efficiently. The role requires strong problem-solving skills and the ability to communicate with a variety of stakeholders. Experience in bookkeeping and handling foreign worker issues is essential.

Qualifications

• Experience in managing MOM procedures for hiring foreign workers.
• Strong communication skills to handle various stakeholders.
• Ability to perform basic bookkeeping tasks.

Responsibilities

• Manage all MOM procedures for hiring foreign workers and applying courses.
• Check quotas for hiring and update employment details.
• Solve and handle all matters related to foreign workers.

Job description

Responsibilities

• To manage all MOM procedure for hiring foreign worker, apply courses. (IPA, CSOC, etc)
• To check the quota for hiring & update employment details.
• Able to solve and handle all the foreigner workers related matters.
• To make sure all HR related works are up to date and report to your superior.
• Able to manage all site & office issues.
• Communicate with customers, employees, and others to answer questions, address complaints, explain information, and take orders
• Operate office machinery, including photocopiers, scanners, telephone and voicemail systems, and computers
• Maintain updated systems for filing, inventory, mailing, and databases
• Handle incoming and outgoing office correspondence
• Compile and maintain records of office activities and business transactions
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas; attend meetings to take notes and write minutes
• Manage work schedules, calendars, and appointments
• Obtain information to respond to requests by reviewing files, documents, and records
• Take inventory and order materials, supplies, and services as needed
• Troubleshoot problems that arise with office equipment
• Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money
• To issue Purchase Order when receive direction from superior.
• Make travel arrangements for personnel
• Able to manage ad-hoc jobs