HR cum Admin Assistant

VORTEX ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A well-established engineering company in Singapore is looking for a candidate to manage human resource functions and oversee office administration. Responsibilities include liaising with training providers, managing training records, and providing support for site administration. The ideal candidate will assist in general payroll matters and CSR functions. Consideration is given to Singaporeans and Permanent Residents.

Responsibilities

• Liaise with external training providers on course registration and follow-up.
• Manage workers’ training development programs.
• Ensure timely updating of training records and collection of course cards.
• Assist on application of Jurong Island Pass and Site Induction Course.
• Assist on workers’ daily attendance records and payroll-related matters.
• Oversee general office administration and liaise with vendors.
• Assist on data entry of documents from Purchasing / Finance.
• Maintain records of company assets.
• Perform and organize CSR functions.

Job description

HUMAN RESOURCE

• Liaise with external training providers on registration of courses as mandated by MOM and project clients. Follow-up on their course renewal before expiry,
• Manage the workers’ training development programs for purpose of upskilling status to maintain high-skill status.
• Ensure timely updating of training records and collection of course cards and certificates for submission to project clients and follow-up on payment of invoices by accounts.
• Assist on application of Jurong Island Pass and Site Induction Course and maintain records for renewal of passes.
• Assist on workers’ daily attendance records and general payroll-related matters.
• Assist on other HR issues as and when assigned.

OFFICE ADMIN & SITE SUPPORT

• Oversee the general office administration such as general office & stationery supplies, beverages, office equipment and related contracts, liaise with vendors for regular maintenance & repairs.
• Liaise with IT provider as and where necessary.
• Assist on data entry of documents from Purchasing / Finance.
• Maintain records of company assets, follow-up on insurance matters for vehicles, plant machineries, road tax etc.
• Provide support for site admin related matters.
• Perform and organize CSR functions as an when required.
• Perform other ad-hoc duties as and when assigned.

Singaporeans and Permanent Residents will be considered.