HR & Admin Assistant

XIN BO CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking a candidate for the Work Pass Administration role. You will be responsible for managing onboarding and offboarding processes, including dormitory arrangements and preparing staff documentation. The ideal candidate should have experience in payroll processes and knowledge of employee insurance management. This position involves recruitment, maintaining employee files, and additional ad-hoc tasks as assigned. Competitive compensation and a supportive work environment are offered.

Qualifications

• Experience in work pass administration and onboarding processes.
• Ability to liaise with multiple stakeholders effectively.
• Knowledge in payroll processes and employee insurance management.

Responsibilities

• Manage on-boarding and off-boarding processes.
• Conduct dormitory check-in/out and room arrangements.
• Prepare staff documentation for employment and coordinate medical examinations.
• Assist with payroll processes, including overtime and leave applications.
• Manage employee insurance and recruitment activities.
• Maintain employee files and manage office supplies.

Job description

Work Pass Administration (Application, Renewal, Replacement and Cancellation)

In-charge of on-boarding and offœurboarding processes.

• Responsible for dormitory check in/out, room arrangement, liaising with dorm operators.
• Prepare staff to come on board (Signing of Employment Contract)
• Arrange pre-employment medical examination
• Assist in payroll process – OT, leave application, medical claims and etc
• Managing employee and Company insurance
• Recruitment, posting job advertisements for vacancies
• Create and upkeep employees’ P-files
• Manage office supplies and coordinate maintenance or repair tasks
• Handle basic correspondence and document filing
• Ad-hoc duties as assigned from time to 奇米time