HR Assistant Officer / Officer

Electronic Synergies; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading electronics company in Singapore is seeking an HR Assistant Officer to assist in the full recruitment process, manage payroll, and handle various HR administrative tasks. The ideal candidate has a diploma/degree in Human Resources with at least 2 years of relevant experience in the manufacturing industry. Strong communication skills and proficiency in MS Office are essential. This role is full-time with a 5-day work week.

Qualifications

• At least 2 years' HR Generalist experience or equivalent experience in Manufacturing.
• Preferably experienced in EPE Payroll System.
• Well-versed in local Employment Laws.

Responsibilities

• Assist in the end-to-end process of non-executive employee recruitments.
• Liaise with employment agencies for hiring process.
• Responsible for non-executive employee work pass administration.
• Process the monthly payroll for non-executive employee.
• Manage attendance & OT of all employees.
• Prepare Group Headcounts Report every month-end.
• Generate essential reports for management review.

Skills

HR Generalist experience

EPE Payroll System

Microsoft Office proficiency

Communication skills

Time management

Interpersonal skills

Ability to work independently

Confidentiality maintenance

Education

Diploma/Degree in Human Resources or related discipline

Job description

Job Title: HR Assistant Officer / Officer

Location: Kaki Bukit, Singapore

Job Type: Full-time

Working Hours: 5 days per week (Mon – Fri)

Job Scope

• Assist in the end-to-end process of non-executive employee recruitments (Include but not limited to job advertising, arrange interview, prepare onboarding documents, induction training, etc.)
• Liaise with employment agencies for hiring process and arrange interview for candidate
• Responsible for non-executive employee work pass administration (application, renewal & cancellation)
• Prepare all Human Resource related letters/documents
• Prepare and disseminate Company Memo
• Sourcing and arrange relevant training for employee & maintain employee training records
• Manage attendance & OT of all the employee and prepare the monthly attendance report
• Process the monthly payroll for non-executive employee
• Handle and renew employee insurance
• Handle employee resignation for non-executive level
• Review and update organisation chart
• Handle employee conflict or grievance
• Responsible for non-executive level performance appraisal (confirmation, annual appraisal, increment, promotion, etc)
• Assist in completing any survey or report which required by MOM
• Prepare Group Headcounts Report every month-end.
• Manage the employee personal file
• Generate essential /required reports for management review.
• Responsible to arrange the inspection for Pressure Vessel (PV) which required by MOM
• Manage all the company’s key include locker key, main entrance key, office key, pedestal key, etc.
• Prepare Payment Voucher for those related invoice
• Assist in managing IT assets / items such as laptop, mouse, monitors, etc.
• Assist IT with laptop setup and clearance
• Arrange the working schedule and task for part-time cleaner
• Calculate the monthly wages for part-time cleaner
• Manage the first-aid items for office and production
• Manage the Door Access System such as adding user, deleting user, public holiday setting, time setting, etc.
• Ensure a proper record of fire drill for ISO purpose
• Answering all the incoming calls and transfer to appropriate department or person
• Help to arrange air ticket, accommodation and travel insurance for business trip
• Undertake any other administrative tasks such as procurement of stationery, procurement of drinking water, scheduling air-con servicing & fire extinguisher servicing, procurement of pantry items, renewing Electrical Installation Licence, renewing relevant service contract, etc.

Additional Finance Task

• Assist in IT matters

Skills & Qualifications

• Diploma/Degree in Human Resources or related discipline
• At least 2 years' HR Generalist experience or equivalent experience in Manufacturing industry
• Preferably experienced in EPE Payroll System
• Proficient in Microsoft Office
• Well-versed in local Employment Laws
• Good communication and interpersonal skills with the ability to communicate with all levels of staff.
• Good time management and multi-tasking skills
• Able to work independently with minimal supervision
• Able to maintain confidentiality of sensitive information