HR Assistant/Executive

Five Oars Coffee Roasters; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local coffee business in Singapore is seeking an HR Administrator to manage recruitment, onboarding, and employee support. Responsibilities include preparing HR documentation, maintaining employee records, and assisting with payroll tasks. The ideal candidate is detail-oriented, organised, and proficient in Microsoft Excel and Google Docs. Fresh graduates are encouraged to apply.

Qualifications

• Proficiency in Microsoft Excel and Google Docs.
• Detail-oriented, organised, and able to multitask in a fast-paced environment.
• Team player with good communication skills and willingness to learn.
• Higher Nitec/Diploma in HR or Business Administration preferred, but not required.
• Fresh graduates are welcome to apply.

Responsibilities

• Post job advertisements, screen resumes, shortlist candidates, and arrange interviews.
• Assist in interviews and prepare job offers and contracts.
• Support onboarding for new employees.
• Prepare HR letters (contracts, confirmation, and related documents).
• Maintain and update employee records accurately.
• Check timesheets against rosters and verify leave records.
• Assist with payroll calculations, allowances, and support the monthly payroll cycle.
• Be the first point of contact for staff on HR-related enquiries (leave, attendance, benefits, policies).
• Provide timely and professional HR support to employees and managers.

Skills

Proficiency in Microsoft Excel

Proficiency in Google Docs

Good communication skills

Detail-oriented

Organised

Ability to multitask

Team player

Willingness to learn

Education

Higher Nitec/Diploma in HR or Business Administration

Job description

What You’ll Do:

Recruitment & Onboarding

• Post job advertisements, screen resumes, shortlist candidates, and arrange interviews.
• Assist in interviews and prepare job offers and contracts.
• Support onboarding for new employees.

HR Administration

• Prepare HR letters (contracts, confirmation, and related documents).
• Maintain and update employee records accurately.

Payroll Support

• Check timesheets against rosters and verify leave records.
• Assist with payroll calculations, allowances, and support the monthly payroll cycle.

Employee Support

• Be the first point of contact for staff on HR-related enquiries (leave, attendance, benefits, policies).
• Provide timely and professional HR support to employees and managers.

What We’re Looking For:

• Proficiency in Microsoft Excel and Google Docs.
• Detail-oriented, organised, and able to multitask in a fast-paced environment.
• Team player with good communication skills and willingness to learn.
• Higher Nitec/Diploma in HR or Business Administration preferred, but not required.
• Fresh graduates are welcome to apply.