HR and Admin Manager

SWAN & MACLAREN GROUP PTE. LTD.; Singapore; On-site; SGD 75,000 - 95,000; Full time

Job summary

A leading architecture firm in Singapore is seeking an experienced HR and Admin Manager. This role will oversee HR operations, provide strategic consultation, and ensure compliance with local legislation. The ideal candidate should have 5-7 years of HR experience, a degree in Human Resources Management, and fluency in English and Chinese. This position is crucial to maintaining a positive workplace culture and ensuring efficient HR practices.

Qualifications

• Minimum 5-7 years of relevant HR generalist experience.
• Hands-on experience in managing full spectrum of HR functions.
• Fluency in written and spoken English and Chinese.

Responsibilities

• Oversee full spectrum HR operations including recruitment and onboarding.
• Provide consultation and coaching on organizational issues.
• Collaborate with IT and Finance departments for HR solutions.

Skills

Human Resources Management

Communication skills

Analytical skills

Problem-solving skills

Project Management

Education

Degree in Human Resources Management

Tools

MS Office

HR software (InfoTech)

Job description

We are looking for an experienced HR generalist to join us as HR and Admin Manager to oversee all aspects of human resources practices and processes. Reporting to the Head of Finance, the HR and Admin Manager will be responsible for the full spectrum of HR and Admin functions. You will collaborate with various stakeholders and ensure smooth running of day-to-day HR & Admin activities for our Singapore HQ office, and from timeto-time act as HQ representative to oversee HR issues in the regional offices. This role is very vital to Swan & Maclaren’s success. People are our most important asset and you’ll play a key role to ensure we have a happy and productive workplace where everyone works to realize our established mission and objectives. Promoting corporate values and shaping a positive culture is a vital aspect in the kind of HR & Admin Manager we are looking for.

Responsibilities:- HR Functions (80%)

• Responsible for the full spectrum HR operations covering employee full life cycle, including recruitment, on-boarding, engagement, talent development, performance evaluation, and off-boarding in Singapore HQ office.
• Provide strategic consultation and coaching to business leaders on organizational issues and people matters;
• Collaborate cross functionally with various departments i.e IT, Finance to drive HR solutions and create a positive employee experience
• Review HR policies and processes and ensure that they are aligned with Group/Company policies and comply with local legislation
• Responsible for HR and Admin budgeting and manpower planning, including rightsizing the business unit, structuring compensation and benefit packages
• Partner with business managers to source for talents and set KPIs for roles to meet business goals and needs
• Oversee the administration of company's general insurance, employees’ insurance and benefits
• Work closely with 3rd party payroll vendor and responsible for the payroll administration for Singapore HQ office
• Maintain personnel files, people data and document management

Office and Admin Functions (20%)

• Support workplace health, safety and environment (HSE) compliance requirements to provide a conducive work environment
• Review and manage contracts/service agreement for all office related services
• Corp Pass sub-administrator for selected Singapore entities
• Coordinate ad-hoc company functions, team building activities, annual gathering to encourage team bonding among colleagues
• Provide admin and secretarial support to the Head of Finance, CEO, Board of Directors and Sub-Committees
• Any reasonable ad-hoc requests

Requirements:-

• Minimum Degree holder in related disciplines; preferably with specialization in Human Resources Management
• Minimum 5-7 years of relevant HR generalist experience and Hands-on experience in managing full spectrum of HR functions
• Solid understanding of Singapore Employment Act, securing available government grants, general human resources policies and procedures and market trends
• Knowledge of Corporate Governance and Services will be an advantage
• High energy with positive mind-set and a change agent through influencing
• Meticulous, detailed-oriented and able to maintain confidentiality
• Highly independent and resourceful
• Good analytical, problem-solving skills and organisational skills, able to multitask
• Strong verbal and written communication skills and interpersonal skills; ability to engage people from all levels and backgrounds
• Fluent in both written and spoken English and Chinese
• Proficient in MS Office and HR software like InfoTech, etc.