HR and Admin Executive

Hong Ye Group; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A human resources consulting firm located in Singapore is seeking a dedicated HR professional to manage payroll processes and support HR functions. The role requires at least 2 years of HR experience, strong analytical and organizational skills, and proficiency in HR systems. Responsibilities include payroll processing, compliance with regulations, and employee engagement programs. Competitive salary offered.

Qualifications

• Minimum 2 years of experience in HR function, preferably with payroll and WICA processing experience.
• Good knowledge of Employment Act, IRAS and MOM regulations.
• Proficiency in HR information systems and payroll software.

Responsibilities

• Handle end-to-end processing of monthly payroll.
• Submit statutory report and survey to authorities.
• Draft and prepare HR related letters.
• Administer work injury compensation matters.
• Coordinate training and development needs for employees.

Skills

Analytical skills

Strong communication skills

Organizational skills

Attention to detail

Problem-solving

Adaptability

Proactive problem-solving

Education

Diploma in Human Resource Management

Tools

HR information systems

Payroll software

Job description

Job Responsibilities

• Handle end-to-end processing of monthly payroll
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accurate HR database and update employee records in HR information system
• Follow up and ensure that all employees’ employment status is updated and processed timely
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements

• Diploma in Human Resource Management and/or related field
• Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
• With strong analytical skill, integrity with strong sense of confidentiality
• Proficiency in HR information systems and payroll software
• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and communication skills
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in documentation
• Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
• Independent, proactive, and problem solver
• Meticulous and pleasant disposition