HR and Admin Executive

Heart Springs Holdings Pte Ltd; Singapore; On-site; SGD 40,000 - 50,000; Full time

Job summary

A leading wellness company in Singapore is seeking an HR Executive to manage the full employee life cycle, maintain HR documentation, and ensure compliance with HR policies and labor laws. The ideal candidate will have a degree or diploma in HR, at least 2-3 years of relevant experience, and strong organizational and communication skills. The company offers a dynamic work environment focused on employee growth and engagement.

Qualifications

• 2-3 years of relevant experience in HR and administrative functions.
• Knowledge of Singapore Employment Act and HR regulatory compliance.
• Ability to handle sensitive information professionally.

Responsibilities

• Support full employee life cycle processes.
• Maintain and update employee records in HR systems.
• Handle work pass applications and renewals.
• Prepare monthly payroll inputs for Finance team.
• Coordinate training schedules and performance reviews.

Skills

Interpersonal skills

Organizational skills

Communication skills

Confidentiality

Initiative

Education

Diploma or Degree in Human Resource Management, Business Administration, or related field

Tools

MS Office

HR software (i.e. InfoTech)

Job description

Heart Springs Holdings Pte Ltd – Kampong Ubi

Key Responsibilities

Human Resource Management

• Support full employee life cycle processes: recruitment, onboarding, confirmation, performance appraisal, and offboarding.
• Maintain and update employee records in HR systems and ensure accuracy of documentation (contracts, leave, attendance, training records).
• Handle work pass applications, renewals, and cancellations via MOM portals.
• Prepare monthly payroll inputs (attendance, overtime, incentives, commissions) for submission to the Finance team.
• Coordinate training schedules, performance reviews, and employee development programs.
• Ensure compliance with HR policies, labor laws, and statutory requirements (CPF, IRAS, SDL, NS claims, etc.).
• Assist in employee engagement initiatives and welfare programs to promote a positive work culture.

Administrative Support

• Oversee general office administration including supplies, facilities maintenance, and vendor coordination.
• Manage correspondence, filing, and documentation for HR and operational matters.
• Support management in scheduling meetings, preparing reports, and tracking HR KPIs.
• Liaise with outlet managers to ensure smooth communication on HR and administrative matters.
• Assist in ad-hoc projects and management directives as required.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.
• At least 2–3 years of relevant experience in HR and administrative functions (experience in retail, spa, or service industry preferred).
• Good knowledge of Singapore Employment Act and HR regulatory compliance.
• Proficient in MS Office and HR software (i.e. InfoTech).
• Strong interpersonal, organizational, and communication skills.
• Able to maintain confidentiality and handle sensitive information professionally.
• Positive attitude, high level of initiative, and ability to work independently.