HR and Admin Executive

Property Facility Services; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company in Singapore is seeking an HR and Admin Executive to manage payroll, recruitment, and HR documentation. The ideal candidate has a diploma in Human Resource Management and at least 2 years of HR experience, particularly in payroll processing. Strong organizational and analytical skills are essential for this role, which offers opportunities to develop employee engagement programs and support HR functions.

Qualifications

• Minimum 2 years of experience in HR Function, preferably with payroll experience.
• Proficiency in HR information systems and payroll software.
• Good knowledge of Employment Act, IRAS and MOM regulations.

Responsibilities

• Handle end-to-end processing of monthly payroll.
• Coordinate training and development needs for employees.
• Administer work injury compensation (WICA) matters.

Skills

Analytical skills

Strong organizational skills

Communication skills

Attention to detail

Education

Diploma in Human Resource Management

Tools

HR information systems

Payroll software

Job description

Job Responsibilities for HR and Admin Executive

Handle end-to-end processing of monthly payroll

Handle end-to-end recruitment process

Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants

Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc

Support Increment/Bonus Exercise

Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

Leave Administration

Work closely with Operations and Finance department on payroll and billing matters

Assist in Foreign Worker Levy matters

Administer work injury compensation (WICA) matters (MOM iReport and claim submission)

Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner

Maintain accuracy of HR database, timely update & processing of employee records in HR system

Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)

Handle work pass applications, renewals, cancellations, appeals, etc.

Coordinate training and development need for employees

Involve in ISO Audit Preparation and license renewals process

Review work processes and standard of procedure (SOP) for HR Department

Review all work done by HR and Admin team

Assist in yearly performance appraisal exercise

Prepare relevant reports for Management review

Any other duties assigned

Job Requirements for HR and Admin Executive

Diploma in Human Resource Management and/or related field

Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience

With strong analytical skill, integrity with strong sense of confidentiality

Proficiency in HR information systems and payroll software

Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

Strong organizational and communication skills

Ability to handle multiple tasks and prioritize effectively

Attention to detail and accuracy in documentation

Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice

Independent, proactive, and problem solver