HR and Admin Executive

Hwee Wah Engineering; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction HR management company in Singapore seeks an HR professional to maintain employee records, handle work passes, and manage onboarding and offboarding processes. The ideal candidate will have a Diploma in Human Resources and at least 3 years of experience in a similar role. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• 3 years of relevant experience, preferably in the construction industry.

Responsibilities

• Maintain employee records in HRIS and digital folders.
• Handle application, renewal, and cancellation of work passes.
• Monitor validity of employees’ skills and arrange re-certification.
• Responsible for onboarding and offboarding workers.
• Handle leave administration and attendance tracking.

Skills

Organisational skills

Attention to detail

Microsoft Office (Word and Excel)

Education

Diploma in Human Resources or equivalent

Job description

Job Responsibilities

• Maintain accurate and up-to-date employees records and documentation in HRIS and digital folders
• Handle the application, renewal and cancellation of all work passes
• Monitor the validity of employees’ skills and safety training and arrange for them to attend re-certification before the certificates expire. Enrol employees for training as instructed
• Monitor the validity of all government licenses, company certifications and insurance coverage to ensure no lapse and assist in the renewal of these licenses, certifications and insurances
• Responsible for workers’ on-boarding and off-boarding matters, including, but not limiting to, compliance with all pre-requisites before workers can enter Singapore, handle accommodation-related matters like dormitory check-in and check-out and sourcing for new dormitories when required, purchase of air-tickets for repatriation and ensure all outstanding payment to workers are made and all company equipment are returned before they depart
• Handle leave administration and attendance tracking for accurate payroll processing
• Manage general administration matters and perform any other duties as assigned

Job Requirements

• Diploma in Human Resources or equivalent
• 3 years of relevant experiences, preferably in construction industry
• Competent in Microsoft Office (Word and Excel)
• Have good organisational skills and an eye for detail
• Able to priorities efficiently and not lose sight of tasks on-hand