HR and Admin Assistant / Executive

YYCircle (SG) Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A company in Singapore is seeking an HR and Admin Assistant/Executive to manage daily HR and administrative tasks. Responsibilities include handling recruitment processes, maintaining employee records, and assisting with payroll. The ideal candidate should have a Diploma in HR Management, strong organizational and communication skills, and a positive attitude. This position offers an opportunity for fresh candidates as training will be provided, making it suitable for those looking to grow in the HR field.

Qualifications

• Minimum 1 year experience in HR Function, training provided for fresh candidates.
• Basic knowledge of Employment Act and HR best practices.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Handle day-to-day HR and Admin matters.
• Assist in end-to-end recruitment process and work pass applications.
• Prepare and maintain HR documentation and records.

Skills

Strong organizational skills

Excellent communication skills

Attention to detail

HR information systems proficiency

Positive working attitude

Education

Diploma in Human Resource Management

Tools

Microsoft Office

Job description

Job Responsibilities for HR and Admin Assistant:

• Handle and support day-to-day HR and Admin related matters

• Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.

• Assist hiring managers in defining job descriptions and understanding talent needs.

• Handle walk-in interviews

• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

• Maintain accuracy of HR database, timely update & processing of employee records in HR system

• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

• Check and verify staff attendance for Payroll processing

• Check and verify employees’ leave application, medical claims, etc.

• Validate and prepare biometrics report for billing

• Handle employees’ enquiries and feedbacks

• Assist in claims submission, government grants, insurance, etc

• Any other HR/Admin duties assigned

Job Requirements for HR and Admin Assistant:

• Diploma in Human Resource Management and/or related field

• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

• Strong organizational and administrative skills

• Proficiency in HR information systems and Microsoft Office

• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

• Attention to detail and accuracy in handling HR documentation

• Ability to manage multiple tasks and prioritize effectively

• Meticulous and pleasant disposition

Job Responsibilities for HR and Admin Executive:

• Handle end-to-end processing of monthly payroll

• Handle end-to-end recruitment process, including job postings, sourcing, screening, interviewing, offer coordination, onboarding and offboarding

• Assist with employer branding and recruitment initiatives where required

• Prepare recruitment reports and manpower updates for management

• Manage the Bursary System and coordinate bursary applications

• Manage and administer government grants for all entities

• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants

• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc

• Support Increment/Bonus Exercise

• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

• Check and verify employees’ leave administration

• Work closely with Operations and Finance department on payroll and billing matters

• Assist in Foreign Worker Levy matters

• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)

• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner

• Maintain accuracy of HR database, timely update & processing of employee records in HR system

• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)

• Handle work pass applications, renewals, cancellations, appeals, etc.

• Coordinate training and development need for employees

• Involve in ISO Audit Preparation and license renewals process

• Review work processes and standard of procedure (SOP) for HR Department

• Review all work done by HR and Admin team

• Assist in yearly performance appraisal exercise

• Administer new project preparation

• Prepare relevant reports for Management review

• Any other duties assigned

Job Requirements for HR and Admin Executive:

• Diploma in Human Resource Management and/or related field

• Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience

• With strong analytical skill, integrity with strong sense of confidentiality

• Proficiency in HR information systems and payroll software

• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

• Strong organizational and communication skills

• Ability to handle multiple tasks and prioritize effectively

• Attention to detail and accuracy in documentation

• Highly adaptable and able to perform a variety of fast and change assignments notice

• Independent, proactive, and problem solver

• Meticulous and pleasant disposition

• Candidates with experience in either payroll or recruitment are welcome to apply