HR and Admin Assistant

Property Facility Services; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property management company in Singapore is looking for an HR and Admin Assistant to handle HR processes and support administrative tasks. The ideal candidate should have a diploma in HR Management, with at least one year of experience preferred, although training will be provided for fresh candidates. Strong organizational, communication, and interpersonal skills are essential for this role.

Qualifications

• Minimum 1 year of experience in HR Function; fresh candidates welcomed with training provided.
• Basic knowledge of Employment Act, IRAS and MOM regulations.
• Ability to manage multiple tasks effectively.

Responsibilities

• Handle day-to-day HR and Admin tasks.
• Assist in end-to-end recruitment process.
• Validate and prepare biometrics report for billing.

Skills

Organizational skills

Administrative skills

Communication skills

Interpersonal skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma in Human Resource Management

Tools

HR information systems

Job description

Job Responsibilities for HR and Admin Assistant:

• Handle and support day-to-day HR and Admin related matters
• Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.
• Assist hiring managers in defining job descriptions and understanding talent needs.
• Handle walk-in interviews
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees’ leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees’ enquiries and feedbacks
• Any other HR/Admin duties assigned

Job Requirements for HR and Admin Assistant:

• Diploma in Human Resource Management and/or related field
• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)
• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and administrative skills
• Proficiency in HR information systems and Microsoft Office
• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
• Attention to detail and accuracy in handling HR documentation
• Ability to manage multiple tasks and prioritize effectively