HR and Admin Assistant

YY SMART TECH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology company in Singapore is seeking an HR and Admin Assistant to manage day-to-day HR functions, support recruitment, and maintain employee records. The ideal candidate has a diploma in Human Resource Management and at least a year of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• Minimum 1 year of experience in HR Function.
• Basic knowledge of Employment Act, IRAS and MOM regulations.
• Proficiency in HR information systems is an advantage.

Responsibilities

• Handle and support day-to-day HR and Admin related matters.
• Assist in end-to-end recruitment process.
• Prepare HR Letters such as Contracts and Promotion letters.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Proficiency in Microsoft Office

Team player

Education

Diploma in Human Resource Management

Tools

HR information systems

Microsoft Office

Job description

Job Responsibilities for HR and Admin Assistant:

• Handle and support day-to-day HR and Admin related matters
• Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.
• Assist hiring managers in defining job descriptions and understanding talent needs.
• Handle walk-in interviews
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees’ leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees’ enquiries and feedbacks
• Assist in claims submission, government grants, insurance, etc
• Any other HR/Admin duties assigned

Job Requirements for HR and Admin Assistant:

• Diploma in Human Resource Management and/or related field
• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)
• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and administrative skills
• Proficiency in HR information systems and Microsoft Office
• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
• Attention to detail and accuracy in handling HR documentation
• Ability to manage multiple tasks and prioritize effectively
• Meticulous and pleasant disposition