HR and Admin Assistant

YY SMART TECH PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A technology company in Singapore is seeking an HR and Admin Assistant to handle daily HR operations and recruitment processes. The role requires a diploma in Human Resource Management and strong organizational skills. Ideal candidates will have at least 1 year of HR experience and proficiency in HR information systems. You will be responsible for maintaining employee records and handling various HR inquiries while contributing to a supportive team environment.

Qualifications

• Minimum 1 year of experience in HR Function, but fresh graduates are welcomed.
• Basic knowledge of Employment Act, IRAS, and MOM regulations.
• Proficiency in HR information systems and Microsoft Office.

Responsibilities

• Handle day-to-day HR and admin related matters.
• Assist in the end-to-end recruitment process including work pass applications.
• Maintain accuracy of HR database and update employee records.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Time management

Communication skills

Education

Diploma in Human Resource Management or related field

Tools

HR information systems

Microsoft Office

Job description

Job Responsibilities for HR and Admin Assistant:

• Handle and support day-to-day HR and Admin related matters
• Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.
• Assist hiring managers in defining job descriptions and understanding talent needs.
• Handle walk-in interviews
• Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Check and verify staff attendance for Payroll processing
• Check and verify employees’ leave application, medical claims, etc.
• Validate and prepare biometrics report for billing
• Handle employees’ enquiries and feedbacks
• Any other HR/Admin duties assigned

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Job Requirements for HR and Admin Assistant:

• Diploma in Human Resource Management and/or related field
• Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)
• Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and administrative skills
• Proficiency in HR information systems and Microsoft Office
• Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
• Attention to detail and accuracy in handling HR documentation
• Ability to manage multiple tasks and prioritize effectively