HR & Administrative Officer

WILMAX CONTROL SYSTEMS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology company in Singapore is seeking a HR & Administrative Officer to manage payroll, HR records, and recruitment processes. The ideal candidate should have a Diploma, prior experience in HR roles, and be proficient in Microsoft Office. This role involves ensuring compliance with relevant regulations and supporting office administration. This position offers a full-time schedule with company transport provided.

Benefits

Company bus provided

Qualifications

• Prior experience in administrative and HR roles, especially in SMEs.
• Familiarity with Employment Act, CPF, IRAS IR8A, MSF regulations.
• Able to maintain confidentiality and manage sensitive information.

Responsibilities

• Verify and process payroll and generate necessary reports.
• Maintain accurate staff and HR records including pay and leave.
• Manage work passes (renewal, application, cancellation).
• Handle recruitment processes from sourcing to onboarding.
• Ensure compliance with Employment Act and relevant regulations.

Skills

Attention to detail

Time management

Good communication skills

Interpersonal skills

Proactive attitude

Education

Minimum Diploma

Tools

Microsoft Office

Job description

We are looking to hire a HR & Administrative Officer for our Singapore office and workshop located in Loyang Crescent with a Singapore headcount of 17-20 staff normally
Company bus is provided from and to AMK with stops in Hougang and Pasir Ris.
Working Hours: 5 days per week (Mon-Fri), 8am to 5pm.

Human Resource:

• Verify and process payroll and generate necessary reports
• Maintain accurate staff and HR records including pay, leave, overtime, claims, medical and health/insurance records
• Administer CPF contributions, IR8A submissions, MSF submissions, MOM reporting, and statutory reporting
• Manage work passes (renewal, application, cancellation)
• Ensure all HR related contracts (e.g. HRMS software, benefits) and insurance policies are renewed on cost effective and timely basis
• Handle recruitment processes (including sourcing, screening, interviews, onboarding and offboarding)
• Ensure compliance with Employment Act and other relevant regulations
• Assist in organizing and providing support for company events and welfare activities
• Other HR duties as assigned

Office Administration:

• Ensure office and workshop environment is well maintained, organized and compliant with rules and regulations
• Ensure office contracts including leases, maintenance contracts and insurance policies are renewed on cost effective and timely basis
• Manage and restock office and pantry supplies
• Provide necessary oversight and support to ensure compliance with MOM regulations, Health & Safety, ISO and other certification standards
• Other office administration duties as assigned

Job Requirements:

• Minimum Diploma holder
• Prior experience in administrative and HR roles, especially in SMEs
• Familiarity with relevant laws, rules and procedures (Employment Act, CPF, IRAS IR8A, MSF)
• Proficient with Microsoft Office suite (Outlook, Excel and Word)
• Attention to detail, good time management, and is proactive
• Good communication and interpersonal skills
• Able to maintain confidentiality and manage sensitive information with discretion