HR & Administrative Executive

Donna Beauty; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A dynamic beauty company in Singapore is seeking an HR & Administrative Executive to manage payroll processes, support HR operations, and handle various administrative tasks. The ideal candidate will have 2–4 years of experience in HR and payroll, a diploma in Human Resource Management, and proficiency in MS Excel. This role offers a chance to thrive in a vibrant team and make a significant impact daily.

Qualifications

• 2–4 years of HR and payroll experience in an SME or fast-paced environment.
• Sound knowledge of local employment laws and statutory compliance.
• Meticulous and organized, able to manage multiple priorities efficiently.

Responsibilities

• Manage and process monthly payroll and commission accurately and on time.
• Support onboarding and offboarding processes.
• Oversee general office administration including supplies and maintenance.

Skills

Payroll management

HR operations

Organizational skills

MS Excel proficiency

Discretion and trustworthiness

Education

Diploma or higher in Human Resource Management or related field

Tools

Info-Tech payroll system

Job description

Are you passionate about people, precision, and organization? We’re looking for an HR & Administrative Executive who takes pride in getting the details right — especially when it comes to payroll — and enjoys being part of a dynamic, close-knit team.

About the Role

In this role, you’ll oversee end-to-end payroll management, support a broad range of hands‑on HR operations, and handle key administrative duties that keep the office running smoothly. It’s a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.

What You’ll Be Doing

Payroll (Your Main Focus)

• Manage and process monthly payroll and commission accurately and on time.
• Verify attendance, overtime, commission, and leave data prior to submission.
• Handle statutory contributions and filings (e.g. CPF, income tax, etc.).
• Reconcile payroll reports and prepare management summaries.
• Address payroll‑related queries promptly and professionally.

HR Operations & Support

• Maintain accurate employee records and HR system data (Info-Tech).
• Support onboarding and offboarding — from offer letters to exit processes.
• Manage employee leave, benefits, and insurance renewals.
• Ensure HR policies, procedures, and compliance standards are followed.
• Support recruitment coordination, HR documentation, and reporting.
• Manage all aspects of work pass administration — applications, renewals, cancellations, and record updates.
• Maintain up‑to‑date records of employee pass status, expiry dates, and related documentation.

Administrative Responsibilities

• Oversee general office administration — including stationery, office supplies, and maintenance coordination.
• Liaise with vendors and service providers for office‑related matters.
• Assist with company event logistics, meetings and trainings.
• Support management with administrative tasks, documentation, and correspondence.
• Ensure proper filing and organization of company records (both physical and digital).
• Manage incoming and outgoing mail, courier services, and general office communication.

Employee Engagement

• Take the lead in planning and organizing employee engagement and wellness activities.
• Collaborate with internal teams to foster a positive and inclusive workplace culture.

What We’re Looking For

• Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.
• 2–4 years of HR and payroll experience, ideally in an SME or fast‑paced setup.
• Sound knowledge of local employment laws and statutory compliance.
• Proficient in MS Excel and familiar with Info-Tech payroll system.
• Meticulous, organized, and able to manage multiple priorities efficiently.
• Trustworthy, discreet, and able to handle confidential information with care.