HR Administrative Assistant

VSMART TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading technology firm located in Singapore is seeking an HR Administrator to manage recruitment processes, handle work pass applications, and maintain employee records. The ideal candidate should have a Diploma or Degree in Human Resource Management or Business Administration and be proficient in Mandarin. This role demands expertise in compliance with MOM regulations and a strong grasp of HR policies. Join a dynamic team to support employee engagement and administrative tasks in a thriving environment.

Qualifications

• Manage end-to-end recruitment processes, including sourcing candidates, screening resumes, and coordinating with hiring managers.
• Handle work pass applications, renewals, and cancellations, ensuring compliance with MOM regulations.
• Maintain accurate employee records and HR databases.

Responsibilities

• Support employee engagement activities and staff welfare programs.
• Manage onboarding procedures for new hires, including documentation and orientation.
• Assist in general office administrative tasks to ensure smooth daily operations.

Skills

Recruitment processes

Compliance knowledge with MOM regulations

HR policies and procedures

Bilingual in Mandarin

Education

Diploma or Degree in Human Resource Management, Business Administration, or related fields

Job description

Job Responsibilities:

HR Duties

• Manage end-to-end recruitment processes, including sourcing candidates, screening resumes, arranging interviews, and coordinating with hiring managers.

• Handle work pass applications, renewals, cancellations, and ensure full compliance with MOM regulations.

• Maintain accurate employee records, personnel files, and HR databases.

• Manage onboarding procedures for new hires, including preparation of employment documents, orientation, and induction.

• Handle offboarding processes such as exit interviews, clearance forms, and final documentation.

• Track and manage staff attendance, timesheets, and leave records.

• Assist in implementing HR policies, procedures, and compliance matters.

• Support employee engagement activities, staff welfare programs, and internal events.

Administrative Duties

• Maintain and update the company’s fixed asset register.

• Issue billing statements and submit invoices through internal systems.

• Manage general office administrative tasks to ensure smooth daily operations.

• Handle procurement of office supplies and coordinate with vendors and service providers.

• Arrange meeting schedules, prepare documents, and assist with travel bookings when required.

• Ensure proper documentation, filing, and record-keeping.

• Support ad hoc administrative and HR-related tasks assigned by management.

Education Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related fields preferred.

• Able to work effectively in a China-culture environment and must be proficient in Mandarin.