HR & Administration Assistant (1-year contract)

HORIZON SINGAPORE TERMINALS PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading logistics company in Singapore is seeking a responsible administrative professional to manage recruitment, onboarding, and general office administration. The ideal candidate will have at least 3 years of relevant experience, proficiency in MS Office, and strong interpersonal skills. Attractive benefits and a dynamic work environment are offered.

Benefits

Attractive variable bonus

Staff benefits

2-way transport to office

Qualifications

• Minimum 3 years’ experience in a relevant field.
• Proficient in using Excel, Word, and PowerPoint.

Responsibilities

• Coordinate end-to-end recruitment process.
• Manage pre-employment and onboarding processes.
• Update daily lunch menus and manage orders.
• Handle vendor invoices and purchase requisitions.
• Compile and report monthly man-hours data.
• Manage staff pass issuance and related tasks.
• Sort incoming mail and manage outgoing dispatch.
• Archive medical certificates and maintain personnel files.
• Assist in coordinating periodic occupational health checks.
• Perform general administrative duties.

Skills

Interpersonal skills

Communication skills

Proficient in MS Office

Education

GCE ‘O’ level or certificate in Human Resource or Business Administration

Job description

Job Highlights

• Our office is located on Jurong Island.
• We provide 2-way transport between Jurong East MRT and our office
• Attractive variable bonus and staff benefits
• Salary shall commensurate with incumbents' qualifications and work experiences

Job Description

Responsibilities

1. Recruitment & Selection: Coordinate the end-to-end recruitment process, including placing job advertisements, shortlisting applicants, and arranging interviews with Line Managers.
2. Facilitate all necessary pre‑employment and onboarding processes for new hires to ensure a smooth transition into the company.
3. General Administration: Manage and update daily lunch menus in SharePoint, consolidate and place lunch orders with the appointed vendors.
4. Handle monthly vendor invoices by initiating purchase requisitions and performing goods receipt transactions.
5. Compile and report monthly man‑hours data.
6. Serve as the main point of contact for staff and contractor pass issuance, including company staff passes and Jurong Island (JI) pass registration.
7. Sort and distribute incoming mail to designated departments and manage the dispatch of outgoing mail to external organizations.
8. Documentation & Record Keeping: Collect and archive medical certificates monthly into the shared drive.
9. Maintain all personnel files ensuring strict confidentiality of information.
10. Maintaining, and ensuring timely update of all Company records and Licenses.
11. Occupational Health (OH): Assist HR team in coordinating periodic OH medical checks by liaising with appointed clinics and relevant Line Managers.
12. Others: Perform general administrative duties to support office operations.
13. Any other duties as assigned from time to time.

Requirements

1. GCE ‘O’ level or certificate in Human Resource or Business Administration.
2. Minimum 3 years’ experience.
3. Proficient in MS Office – Excel, Word and Powerpoint.
4. Good inter‑personal, communication skills and professional disposition.