HR & Admin Officer

WILMAX CONTROL SYSTEMS PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local company in Singapore is seeking a HR & Administrative Officer to manage payroll, HR records, and compliance with regulations. The ideal candidate has prior admin and HR experience, familiarity with relevant laws, and is proficient in Microsoft Office. This role is crucial for ensuring efficient HR processes and maintaining office standards.

Benefits

Company bus provided

5-day work week

Working hours 8am to 5pm

Qualifications

• Prior experience in administrative and HR roles, especially in SMEs.
• Familiarity with relevant laws and procedures like Employment Act and CPF.
• Able to maintain confidentiality and manage sensitive information.

Responsibilities

• Verify and process payroll and necessary reports.
• Maintain accurate staff and HR records.
• Administer CPF contributions and statutory reporting.
• Handle recruitment processes including onboarding and offboarding.
• Ensure compliance with Employment Act and other regulations.

Skills

Attention to detail

Good communication skills

Proficient with Microsoft Office

Good time management

Interpersonal skills

Job description

We are looking to hire a HR & Administrative Officer for our Singapore office and workshop located in Loyang Crescent with a Singapore headcount of 17-20 staff normally
Company bus is provided from and to AMK with stops in Hougang and Pasir Ris.
Working Hours: 5 days per week (Mon-Fri), 8am to 5pm.

Human Resource:

• Verify and process payroll and generate necessary reports
• Maintain accurate staff and HR records including pay, leave, overtime, claims, medical and health/insurance records
• Administer CPF contributions, IR8A submissions, MSF submissions, MOM reporting, and statutory reporting
• Manage work passes (renewal, application, cancellation)
• Assist in renewal of and manage HR related contracts (e.g. HRMS software, benefits) and insurance policies
• Handle recruitment processes (including sourcing, screening, interviews, onboarding and offboarding)
• Ensure compliance with Employment Act and other relevant regulations
• Other HR duties as assigned

Office administration:

• Ensure office and workshop environment is well maintained, organized and compliant with rules and regulations
• Assist in renewal of and manage office contracts including leases, maintenance contracts and insurance policies
• Manage and restock office and pantry supplies
• Provide support to ensure compliance with MOM regulations, Health & Safety, ISO and other certification standards
• standards
• Other office administration duties as assigned

Job Requirements:

• Prior experience in administrative and HR roles, especially in SMEs
• Familiarity with relevant laws, rules and procedures (Employment Act, CPF, IRAS IR8A, MSF)
• Proficient with Microsoft Office suite (Outlook, Excel and Word)
• Attention to detail, good time management, and is proactive
• Good communication and interpersonal skills
• Able to maintain confidentiality and manage sensitive information with discretion