HR & Admin Executive (Part-Time)

LIGHTHOUSE SCHOOL; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

An educational institution in Singapore seeks a part-time HR & Admin Executive to support payroll administration, recruitment, and staff training. The ideal candidate will have at least 3 years of HR experience and be knowledgeable in MOM regulations. Working hours are 3 days a week from 8am to 5pm. This role includes coordinating staff benefits and maintaining documentation.

Qualifications

• At least 3 years working experience in Human Resource, including hands-on payroll.
• Good knowledge of HR best practices, relevant MOM regulations, CPF Act, Employment Act and Income Tax Act.
• Familiar with payroll system/software.

Responsibilities

• Support recruitment and onboarding of new staff.
• Process monthly payroll administration.
• Administer staff training and development.
• Maintain staff database and generate documentation.

Skills

Human Resource Management

Payroll Administration

Attention to Detail

Communication Skills

Tools

Payroll System

Job description

HR & Admin Executive (Part-Time)

Roles & Responsibilities

This role supports the Admin Manager in administering the company's full spectrum of compensation and benefits processes. This role also includes administrative support for staff recruitment and trainings and organizational insurance claims.

Job Functions

1. Recruitment & Onboarding of New Staff
   • Post job advertisement and manage resumes in the recruitment portal
   • Coordinate and arrange for interviews
   • Prepare the necessary for new staff onboard
2. Payroll Administration
   • Processing of monthly payroll administration for the manpower headcount and relief teachers
   • Monitor payroll deadlines and ensure timely payroll processing and payment
   • Ensure compliance with statutory requirements such as CPF, IRAS (AIS & Form8A), SDL, etc.
   • Manage submission of payroll-related statutory filings to relevant government agencies (e.g., CPF Board, IRAS).
   • Handle salary adjustments, bonuses, and payment for long service awards, etc.
   • Final settlement administrative matters related to staff off-boarding
   • Handle general enquiries pertaining salary, tax, and CPF matters from staff and relevant government agencies
3. Administer Welfare and Benefit Scheme
   • Administration and monitoring of staff submission of annual, medical, hospitalization leave, childcare leave, no-pay leave,.)
   • Administrative tasks related to staff medical, dental & hospitalization coverage, claims and queries
   • Source for suitable staff benefits within the allocated budget
   • Manage the staff gift/hamper administrative matters (eg. for staff’s new born, bereavement, hospitalization, etc.)
   • Assist in planning team building activities, staff bonding and engagement sessions and Staff Appreciation Day for the organization
4. Administer Staff Training
   • Provide administrative support for staff training requirements including coordinating for staff training programmes, keeping track of documentation and updating staff training records
5. Provide Administrative Support
   • Maintain and update staff database and personal files
   • Generate staff related documentations (eg. employee contract, confirmation letter, salary adjustment letter, promotion letter, etc.)
   • Knowledge on employment legislation and closely monitor changes for any related updates
   • Ensure proper filing and up-to-date documentation for record and reference purposes
   • Process organizational insurance claims regarding to Workmen Injury Compensation
   • Perform online submission of statutory claims (eg. government-paid maternity leave / childcare leave claims/IR21, NS, WICA claims) and attend to any related enquiries.
   • Support income tax reporting and audit queries
   • Support and perform testing in HR automation projects if any
   • Perform any other duties and projects as and when assigned.

Candidate Requirements

• At least 3 years working experience in Human Resource, including hands-on payroll
• Good knowledge of HR best practices, relevant MOM regulations, CPF Act, Employment Act and Income Tax Act
• Familiar with the use of payroll system/software
• High level of integrity and attention to detail
• Good interpersonal, verbal and written communication skills
• Ability to coordinate and work as a part of the team

Working Hours

3 days per week, from 8am to 5pm