HR & Admin Executive (Manufacturing) - KV

PASONA SINGAPORE PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a proactive HR & Admin Executive to support their Singapore operations. The role involves managing HR functions, office administration, and ensuring compliance with local regulations. Candidates should have 3–5 years of relevant experience, a diploma or degree in Business Administration or HR, and Japanese language proficiency. This position offers a hybrid work arrangement, mixing remote and on-site work.

Qualifications

• Minimum 3–5 years of HR and Admin experience in a similar role.
• Experience preferably in an SME or Japanese manufacturing/trading company.
• Ability to handle confidential information with integrity.

Responsibilities

• Manage full spectrum of HR operations including recruitment, onboarding/offboarding.
• Handle Work Pass applications, renewals, and cancellations.
• Support corporate compliance and audit-related documentation.
• Manage office administrative functions and vendor contracts.

Skills

Japanese language proficiency (spoken & written)

Proficient in MS Office (Excel, Word, PowerPoint)

Strong understanding of Singapore Employment Act

Independent and organized

Education

Diploma or Degree in Business Administration or Human Resources

Job description

Position: HR & Admin Executive (Japanese Speaking) (Job ID: 19940)

• Novena
• Hybrid work arrangement
• Basic + VB

Job Description

Our client is seeking a proactive and detail-oriented HR & Admin Executive to support their Singapore office’s human resources and general administration functions. This position reports directly to the Senior General Manager and works closely with headquarters in Japan to ensure smooth operations and compliance with local regulations.

Human Resources (approx. 50%)

• Manage full spectrum of HR operations including recruitment, onboarding/offboarding, leave and attendance administration, and payroll coordination.
• Handle Work Pass applications, renewals, and cancellations through EP Online.
• Maintain and update employee records in compliance with Singapore employment laws and company policies.
• Coordinate staff training, performance evaluation, and welfare activities.
• Advise management on HR policies, local manpower regulations, and MOM compliance matters.

Administration & General Affairs (approx. 50%)

• Manage office administrative functions, vendor contracts, and office supplies.
• Support corporate compliance and audit‑related documentation.
• Attend meetings with HQ Japan, record and share meeting notes, and ensure follow‑up actions are completed.
• Liaise with building management and external service providers (maintenance, insurance, etc.).
• Assist with simple safety, health, and environmental (CSR‑related) coordination.
• Support internal and external communication, including coordination for visitors and corporate events.

Job Requirements

• Diploma or Degree in Business Administration, Human Resources, or related field.
• Minimum 3–5 years of HR and Admin experience in a similar role, preferably in an SME or Japanese manufacturing/trading company.
• Strong understanding of Singapore Employment Act and local HR practices.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Japanese language proficiency (spoken & written) is required to liaise with Japan HQ.
• Independent, organized, and able to handle confidential information with integrity.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.