HR & Admin Executive (Construction)

BAN CHON CORPORATION & TRADING PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate entity in Singapore is looking for a detailed-oriented HR and Administrative Officer to manage employee onboarding, coordinate training programs, and oversee payroll processes. The candidate should be familiar with MOM regulations and payroll software. The role involves liaising with external partners and ensuring legal compliance in HR matters. Strong organizational skills are key, alongside an understanding of IT issues within an office setup.

Qualifications

• Experience in preparing and conducting employee training and orientation.
• Knowledge of MOM regulations and government subsidies.
• Ability to manage payroll processes and statutory payments.

Responsibilities

• Conduct New Employee Orientation Program.
• Coordinate training programs and handle applications.
• Manage employee records and handle MOM surveys.
• Administer payroll processes and statutory payments.

Skills

Employee Orientation Program facilitation

Payroll processing

MOM compliance

Grievance handling

IT troubleshooting

Tools

PayAdvisorMobile

Autocount software

Job description

Roles & Responsibilities

• Prepare and conduct New Employee Orientation Program to all new employees.
• Coordination of various courses/training programmers for employees, submission of training applications, grant applications and follow-up on outcome of applications.
• Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.
• Handle MOM surveys and government subsidies which include foreign worker levy waiver application and grant applications.
• Handle monthly work-pass related matters, including application, renewal, issuance and cancellation as per MOM regulations.
• Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.
• Administer relevant documents pertaining to employees’ employment, resignation, termination, confirmation, contract renewal, appraisal and etc.
• Handles whole process of final settlement & exit-clearance of Indirect staffs.
• Involves in grievance and disciplinary issues.
• Manage the staffing needs of the organization.
• Perform monthly payroll processes using PayAdvisorMobile, CPF Submission, and update e-leave record.
• Responsible for statutory payment submission and claims - CPF, FWL, IRAS (IR21, IR8A), NS claims, Government-Paid maternity, Paternity and childcare Leave, Mediation (TADM), etc.
• Maintain medical claim and leave record for all employees and workers.
• Arrange accommodation and housing necessities for foreign workers.
• Check on workers welfare.
• Update foreign employees’ residential address to MOM.
• Claim back levy for foreign employee who went back to India for home leave.
• Renew insurance for work injury compensation, public liability, burglary, fire, foreign worker medical, personal accident (overseas) and vehicle.
• Arrange vehicles for maintenance, repair or inspection.

IT Matters

• Handle office IT issues (laptops, software, hardware, CCTV, E-mail and WEB, etc.).
• Arrange for repairs of computers and other office equipment and find alternative solution for employee to carry out work due periods of equipment shutdowns.

Administration

• Liaise with external partners, like insurance vendors, and ensure legal compliance.
• Constant following up on outstanding matters.
• Procurement Support is important.
• Submission and renewal of ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, bizSAFE Star, Green&Gracious.
• Submission and renewal of BCA CRS for CW01 & CW02 for the company.
• Familiar with payroll software payadvisormobile and autocount software would be an advantage.
• Other adhoc duties as assigned.