HR & Admin Executive

NRT TRADING & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A trading and engineering firm in Singapore is seeking an experienced Office Administrator to manage HR duties, bookkeeping tasks, and general office management. The role requires 2+ years of office administration experience and proficiency in Microsoft Office. Strong communication skills and the ability to handle confidential information are essential. This position offers a dynamic work environment and opportunities for growth.

Qualifications

• 2 or more years’ office administration experience or handling company accounts.
• Proficient in Microsoft Office applications.
• Good communication and coordination skills.

Responsibilities

• Handle HR duties including payroll and employment documents.
• Perform bookkeeping tasks such as invoicing and budget tracking.
• Coordinate with subcontractors, suppliers & clients on projects.

Skills

Office administration

Communication skills

Time management

Microsoft Office Suite

Job description

Job Description

• HR Duties such as payroll and employment documents.
• Submit monthly cpf.
• Reporting to insurance and follow up necessary action.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.
• Coordinating and managing appointments and meetings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files related to the company’s operations.
• Liaising and coordinating with subcontractors, suppliers & clients on assigned projects.
• Prepare & arrange for tender submission and any upcoming works.
• Keep track of quotations, invoices, delivery orders, purchase orders, receipts and payments.
• Perform administrative activities such as document filing and the preparation of documents to support sales and purchase activities, e.g. delivery order and service order forms.
• Maintain office facilities to support the company’s operation.
• Prepare and keep track of important work schedules allocated to Operations Managers.
• Liaise with the external auditor for the annual auditing exercise.
• Preparing payment to suppliers.
• Follow up payment from clients.
• Keep records of rental houses and monthly payments.
• Preparing monthly operation report such as pest control and cleaning report.
• Tabulate the expenses for the subcontractors and arrange payment for them.
• Any other duties as may be assigned by the Directors.
• Performing other relevant duties when needed.

Job Requirements:

• 2 or more years’ office administration experience or handle company account preferable
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)
• Proficient in spoken & written English.
• Good communication & coordination skill
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.