HR & Admin Executive

OTSAW DIGITAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading tech firm in Singapore is seeking an experienced HR & Admin Executive to support day-to-day HR operations and administrative functions. The ideal candidate will be responsible for recruitment, maintaining employee records, and ensuring compliance with HR policies. Strong organizational and communication skills are essential for success in this role.

Qualifications

• 1-2 years of experience in a similar HR and/or administrative role.
• Good understanding of labor laws and HR best practices.
• Strong organizational and multitasking abilities.

Responsibilities

• Assist in the recruitment process including job postings and scheduling interviews.
• Maintain and update employee records in the HR system.
• Manage office supplies and ensure availability of necessary items.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion and confidentiality

Education

Diploma or Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HR software

MS Office Suite

Job description

Job Summary

The HR & Admin Executive is responsible for supporting day-to-day HR operations and administrative functions. This role ensures smooth execution of HR processes, maintains employee records, assists in recruitment and onboarding, and handles general office administration.

Key Responsibilities

Human Resources

• •Assist in the recruitment process including job postings, shortlisting, scheduling interviews, and follow-ups.
• •Coordinate onboarding and offboarding processes, including documentation and orientation.
• •Maintain and update employee records in the HR system.
• •Handle employee queries related to HR policies, leave, attendance, and benefits.
• •Support payroll preparation by providing relevant data (absences, bonuses, leaves, etc.).
• •Monitor staff attendance and leave records.
• •Assist in organizing training sessions, employee engagement activities, and performance reviews.
• •Ensure compliance with labor laws and internal HR policies.

Administration

• •Manage office supplies and ensure availability of necessary items.
• •Handle administrative support for departments (e.g., travel bookings, meeting room coordination, event logistics).
• •Maintain records of company assets, contracts, and insurance.
• •Liaise with external vendors, service providers, and building management.
• •Ensure the office environment is clean, safe, and well-maintained.

Requirements

• •Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field.
• •Proven experience in a similar HR and/or administrative role (1-2 years preferred).
• •Familiarity with HR software and MS Office Suite.
• •Good understanding of labor laws and HR best practices.
• •Strong organizational and multitasking abilities.
• •Excellent communication and interpersonal skills.
• •High level of discretion and confidentiality.