HR & Admin Executive

MULTIMEDIA ENGINEERING PTE LTD; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A growing engineering firm in Singapore is looking for an energetic HR & Admin Executive to manage the recruitment process, support HR operations, and coordinate office administration. The ideal candidate will have a minimum of 2 years of HR experience, strong organizational skills, and proficiency in HRMS and Microsoft Office. This role involves handling payroll, onboarding new hires, and ensuring efficient office operations.

Qualifications

• Minimum 2 years of experience in an HR role.
• Ability to multitask effectively.
• Familiarity with HRMS/payroll systems is an advantage.

Responsibilities

• Manage the full end-to-end recruitment cycle.
• Handle payroll preparation and ensure timely processing.
• Organize and coordinate office activities and company events.

Skills

Organizational skills

Time management

Communication skills

Team player

Tools

INFO-TECH HRMS

Microsoft Office

Job description

We are looking for an energetic and dedicated HR & Admin Executive to join our growing team! If you enjoy working with people, have a strong eye for detail, and thrive in a dynamic environment, this role is perfect for you.

Key Responsibilities

Recruitment, Onboarding & Offboarding

• Manage the full end-to-end recruitment cycle, including job postings, candidate screening, interview scheduling, selection, work pass applications, and accommodation arrangements.
• Explore and drive new talent acquisition opportunities to strengthen our recruitment pipeline.
• Coordinate closely with hiring managers to identify staffing needs and ensure timely hiring.
• Facilitate smooth onboarding and orientation programs for new hires.
• Support the offboarding process, including exit procedures, clearance forms, return of company property, and closing of employee records.

HR Operations

• Handle payroll preparation and ensure timely and accurate monthly payroll processing.
• Prepare monthly attendance reports and ensure data is accurate for payroll.
• Track and facilitate performance appraisals, ensuring constructive feedback and supporting career development initiatives.
• Coordinate employee training and development programs.
• Support implementation and communication of HR policies and procedures.
• Maintain accurate and up-to-date employees’ records, attendance, and leave management.

Office Administration

• Organize and coordinate office activities, meetings, and company events.
• Manage office supplies, maintain inventory, and handle replenishment.
• Assist with scheduling, travel arrangements, and hotel/flight bookings for staff and management.
• Maintain calendars for key personnel.
• Organize and maintain both physical and digital filing systems.
• Support any other administrative tasks assigned by the Head of Operations.

What We’re Looking For

• Minimum 2 years of experience in an HR role.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Familiarity with INFO-TECH HRMS or other HRMS/payroll systems is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• A positive team player with strong communication skills and a willingness to learn.