HR and Admin Executive

TASEK ACADEMY AND SOCIAL SERVICES LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

An educational and social services organization is seeking a Reporting Officer responsible for HR functions, office administration and supporting community events. Ideal candidates should have a relevant diploma and 2-3 years of experience in HR or admin roles. Proficiency in MS Office and strong organisational skills are required. This role offers the chance to make a meaningful impact in the lives of children and youth while working in a collaborative environment.

Benefits

Meaningful impact

Professional development opportunities

Collaborative team environment

Encouragement of creativity and innovation

Qualifications

• Minimum 2-3 years in HR and office admin duties.
• Proficient in MS Office and HR management system.
• Open to ad hoc working in the evening/weekends.

Responsibilities

• Assist in the recruitment process, including job postings and interviews.
• Coordinate training programmes and maintain training records.
• Collate freelancers attendance records and manage staff claims.
• Assist in managing office supplies and scheduling meetings.
• Answer phone calls and manage walk-in enquiries.
• Ensure a clean and organised workspace, liaising with vendors.

Skills

Organisational skills

Communication skills

Interpersonal skills

Proficiency in MS Office

HR management system

Education

Relevant Diploma

Job description

Reporting Officer

You will report to the Management Executive for all matters relevant to this role.

Duties

• a) HR: Recruitment and onboarding: Assist in the recruitment process, including job postings and interviews
• HR: Training and development: Coordinate training programmes and maintaining training records
• HR: Attendance and Claims: Collate freelancers attendance records and arrange relevant payment and manage staff claims
• b) Office Admin: Support daily operations: Assist in managing office supplies, scheduling and coordinating meetings
• Office Admin: Reception duties: Answering phone calls and manage walk-in enquiries
• Office Admin: Administrative tasks: Handle correspondence, data entry and maintaining records
• Office Admin: Office management: Ensure a clean and organised workspace, and liaise with vendors/contractors
• c) Others: Support organisation-wide events and functions, in areas such as logistics, food and beverage and reception
• Others: Support facility management such as maintenance of fire extinguishers and periodical checks on upkeeping of premises

Job Requirements

• Relevant Diploma or work experience in related field
• Minimum 2-3 years in HR and office admin duties
• Proficient in MS Office and HR management system
• Strong organisational skills, with an ability to manage multiple tasks and meet deadlines effectively
• Excellent writing, communication and interpersonal skills, with an ability to work collaboratively with various stakeholders
• Open to ad hoc working in the evening/weekends to cater to needs of programme teams.

In addition, as a Tasek Academy and Social Services staff, you will gain:

• Meaningful Impact: Your work will indirectly contribute to improving the lives of children and youth in our community, providing them with opportunities for growth and development.
• Professional Development: Gain valuable experience and skills in office administration, HR and stakeholder management within the social services sector.
• Collaborative Work Environment: Work within a supportive team that values collaboration, innovation, and holistic communitydevelopment.
• Creativity and Innovation: At Tasek Academy and Social Services, we welcome fresh ideas and perspectives. This is your chanceto unleash your creativity to inspire and make a difference in our community.

Join us at Tasek Academy and Social Services, and let\'s make a positive impact in our community together.